Looking For On Site Document Shredding In Limerick Or Galway

Security In Shredding on site service

Running and maintaining a business requires content and data. this is displayed through paper and digital data. Ensuring data confidentiality is paramount to business success. Shredding or destroying your documents is one method of data destruction.

Not Just Any Aul Shredder

Shredding documents does improve data security. A simple office shredder shreds paper but this can be reconstructed. Industrial paper shredding specialists are available to handle all your data destruction needs.

Reputable document destruction companies operate within data protection laws and the Data Protection Commissioner (DPC.) A reputable paper destruction will shred all your documents to a level beyond reconstruction. A Din 66399 Standard is used by shredding companies and ensure a high level of quality shredding.

What Is Din 66399

At Security in Shredding we are experts in the Data Destruction Industry and we are happy to explain the new DIN 66399 shredding standard to our clients as their knowledge on it and the benefits from it is limited.

The modern DIN 66399 replaces the DIN 32757 and for the first time divides data destruction into three separate protection classes and seven security levels in total.

Secure data destruction

Call Us & We Will come To You

Any and all paper data can be shredded and destroy your documents confidentially and securely with our specialised trucks. Our On site Shredding is available for scheduled services or on call service. We regularly operate throughout Ireland and in Limerick and Galway regions.

  • We provide lockable bins and our trained staff will handle these bins from your premises to the truck.
  • The secure receptacle is automatically lifted by our mobile shredding technology and is constantly under surveillance and watched through our on-board monitor.
  • Our mobile shredding unit destroys the client’s material on site at their premises.

Our specialised trucks can handle 1 X 240 Litre receptacle per minute. This will require minimal amount of time to shred your documents providing an efficient and excellent service. The service is also environmentally friendly.

What Can We Shred?

Clients will ask us what can be shredded? there are a number of documents and document types that can be easily shredded by us. “Lever arch files,” “older files,” and or “archive files” are often asked if they can be shredded. They can be shredded.

We have a list of recommended documents to shred, view our what to shred list  of recommended documents to destroy.

For more information on our services please visit our site or email us an enquiry at: info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Shredding Ireland & Data Sharing In The Public Sector

 

Secure Paper Shredding Hard Drive Shredding WEEE Destruction

At Security In Shredding our industrial paper shredding service deal with public and private sectors. When carrying out our confidential document destruction complies with data protection laws.

An individual may expect public sector bodies to share their personal data where it is essential and necessary to provide him/her with the services sought and the Office Data Protection Commissioner (ODPC) fully support the aim of developing more efficient and customer centric public services in this regard.

While also informing an individual weather his or her data is being shared, for what purpose and who can access this data.

As such the ODPC recommends that all data sharing arrangements in the public sector should:

  • Have a basis in primary legislation;
  • Be made clear to individuals that their data may be shared and for what purpose;
  • Be proportionate in terms of their application and the objective to be achieved;
  • Have a clear justification for individual data sharing arrangements;
  • Share the minimum amount of data to achieve the stated public service objective;
  • Have strict access and security controls; and
  • Ensure secure disposal of shared data.

Public sector bodies should ensure that the following best practice guidelines are considered and applied as appropriate:

1. Demonstrable Justification

  • Identify what the arrangement is meant to achieve. All data sharing arrangements should have a clearly understood set of objectives which are documented and recorded.
  • Identify whether the objective could be achieved without sharing the data or by anonymising it. The default position should be to analyse whether personal data needs to be shared in the first instance in order to achieve the goal(s).
  • Identify the minimum information required to achieve that purpose. All data sharing arrangements should share only the minimum required personal information to achieve the body’s objectives.
  • Identify any risks which the data sharing may pose. When considering whether to implement and place a data sharing agreement on a legislative footing consideration should be given of the fact that such sharing could increase the reluctance of individuals to provide accurate personal data to public sector bodies. It should also take account of any disproportionately negative impact on particular sections of society.
  • Identify when and how often the data should be shared. It is good practice to document this and set out whether the sharing arrangement will be ongoing or periodic or whether it will occur in response to a particular set of events.

2. Explicit Legal Basis

In general a legal basis for data sharing, including the conditions under which such sharing is permitted, should be set out in primary legislation as provided under Section 2(2A) of the DPA. The ODPC recommends (where appropriate) that the conditions of the data sharing arrangement are outlined clearly and in adequate detail either in primary legislation or alternatively.

In secondary legislation (provided a primary legislative basis exists) thereby leaving no room for confusion or doubt as to the nature of the arrangement and providing legal certainty[2]. The legislation should clearly identify the public sector bodies involved, the information that will be shared and the purpose(s) for sharing the information. Public sector bodies should also ensure that adequate, appropriate and relevant safeguards are put in place to protect the data rights of the individual.

3. Transparency

The Law

Personal data must be obtained and processed “fairly and lawfully”. Two situations arise that are specifically regarded in the DPA – firstly where a data controller obtains the personal data directly from an individual and, secondly, where a data controller obtains the personal data through some other means.

In the first case, as per Section 2(2D) of the DPA where personal data is gathered directly from the subject the data controller must provide (unless they already have the information) the following:
Identity of the controller and his representative (if applicable);

  • Purpose of processing;
  • Any other information which is necessary such as identifying recipients or categories of recipients of the data, whether data provision is voluntary or mandatory and details as to the right to information access and the right to data correction pertaining to the data subject.

In the second case, Section 2(2D) of the DPA also provides that where data has not been obtained from the data subject the controller/representative must in advance or at the time of the recording/disclosure provide in addition to the above information the following:

  • Categories of data concerned
  • Identity of the original controller.

The DPA highlights a clear obligation to inform data subjects how their data is or will be processed and processing will not be considered fair unless the data subject is given specific information about the identity of the controller, who the information will be disclosed to, and the purposes for which the data is to be processed. The rationale is that if the processing is to be fair the data subject must be placed in a position to learn of the existence of the processing operation, have access to that information and consequently be able to have that data rectified if required.

4. Authorisation

Any decision to share personal data between public bodies (and thereby to set aside a person’s right to privacy) must not be taken lightly. This is especially the case when bulk data is shared. Such decisions should only be taken following due consideration at senior management level.

5. Data minimisation

Only the minimum amount of personal data should be shared. In many cases all that may be required is a “yes” or “no” in regard to whether an individual is, for example, a holder of a permit or a license.

6. Data Access and Security:

Enhanced access controls and security requirements should apply to personal data shared and received as part of an approved data sharing arrangement. Access to such data should be limited to a very small number of officials and public sector bodies should employ a ‘need to know’ basis thereby ensuring that other organisations should only have access to the data if they need it, and that only relevant staff within those organisations should have access to the data. Arrangements in this respect should also address any necessary restrictions on onward sharing of data with third parties.

Security measures should rule out any possibility of data leakage (bearing in mind the increased emphasis on the State’s responsibility to prevent data breaches and the reputational damage that would result from failure to protect shared personal data). It is important that public sector bodies ensure that the personal data will be protected at all stages of the arrangement i.e. during the transmission, receipt of the data, and while the data remains with either party. Furthermore, it is important that the recipient organisation understands the nature and sensitivity of the data being shared and that common rules for its security are established.

7. Data Retention:

Personal data provided as part of an approved data sharing arrangement should be securely destroyed when no longer required. The ODPC recommends that public bodies should specify the conditions and the period for which the data may be retained and that such conditions are necessary and proportionate in relation to the purpose to be achieved.

8. Governance:

Public sector bodies involved in a data sharing arrangement will have their own responsibilities and liabilities in respect of the data they process. As alluded to, it is important that those entities involved in a data sharing initiative set out a common set of operational rules to be adopted in a data sharing agreement.

It is then reviewed on a regular basis to ensure that the data sharing initiative is meeting its objectives, that safeguards continue to match any risks posed, that records are accurate and up to date, that adherence to a consistent retention policy for all records is kept, and that the appropriate security measures remain in place. A clear description of the roles and responsibilities of public sector bodies in any data sharing arrangement should be made available to the data subject with regard to exercising their data rights.

9. And finally:

If a public sector body informs people about their data sharing arrangement and consequently receives a significant number of negative comments or concerns it should review the arrangement and data sharing in question. In particular, the body should carry out an analysis of the issues raised and decide whether the sharing can go ahead or continue.

Alternatively, it may need to reduce the amount of data it shares or share it with fewer organisations. In large scale data sharing operations, it is good practice to set up focus groups to explore individuals’ concerns and to develop more publicly acceptable ways of dealing with the issues that the data sharing was intended to address.

Read the full ODPC article here: https://dataprotection.ie/viewdoc.asp?m=m&fn=/documents/guidance/Data_Sharing_in_the_Public_Sector.htm

For more information or any queries regarding data sharing and data security. Please feel free to contact our confidential document shredding service team,

Email us at: info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

New Data Protection Laws Will Effect Limerick Businesses

Data protection service AND DATA DESTRUCTION

At Security in shredding our confidential document shredding services complies with current Data Protection laws. Incorporating an industrial shredding service for your business will improves the business data security.

The new Data protection act or General Data Protection Regulation (GDPR) document was released recently. The GDPR will come into effect in 2018. Giving businesses 2 years to familiarise themselves with the new changes. You can view the official document here: EU Official GDPR Document

How Will This Effect You?

Even though all the implications of the GDPR are not known yet, one thing is certain: all employers will be affected by the GDPR. In addition, the GDPR will affect those businesses and government authorities which process personal data about customers, citizens, etc., other than for HR purposes. In the area of employment law, the GDPR also includes a provision authorising Member States to implement specific national provisions in connection with the protection of employee data.

There are still elements of the GDPR that will be familiar to you and a lot of provisions in the Data Protection Directive are re enacted in the GDPR. For example, employers and an employment contract, with this new regime, form the basis of the processing of various employee data. Similarly, employers should expect in the future to receive subject access requests from their employees. Separate data processor agreements must also, in the future, be entered into with external processors – such as IT services, personality & aptitude tests and payroll admin services.

secure document destruction limerick.

The GDPR also contains a number of elements which until now have not been generally used in Europe. By way of example, some data controllers are required to appoint a data protection officer to inform and advise the data controller in order to ensure compliance with the GDPR. The data protection officer will enjoy protection against dismissal. All government authorities and certain businesses must have a data protection officer.

There will also be a number of procedural requirements to replace the current notification procedure. This means, among other things, that data protection impact assessments will have to be prepared in certain contexts and that records must be kept of the personal data being processed and the purposes of such processing, etc.

In addition, there is a new requirement that government authorities and businesses must report any security breaches to the national data protection agencies on their own initiative.

Further, as a result of the GDPR, employees also have an increased focus on data protection. This is already being seen in, for instance, termination situations where privacy-related issues are raised by employees and their unions. In light of the GDPR, this trend is definitely not expected to diminish.

Security in Shredding Standard

At Security In shredding data security comes in many forms. Secure document shredding is one of those methods. Also providing up to date information and added security methods for businesses and organisations throughout Limerick city and Limerick county. Any questions or queries regarding our shredding service, then feel free to email us at info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Limerick Businesses & Organisations, ISIA Event 15th June 2016

ISIA Secure Document Destruction Event

Weather its industrial paper shredding or data processing of any kind. Limerick businesses and organisations should attend the Irish Security Industry Association event on the 15th of June 2016.

The ISIA’s Secure Data Destruction division is delighted to announce the launch of its Guidance Document on Secure Data Destruction. To mark the launch of this guidance document, we will be holding a seminar on data protection and the secure destruction of data with an exciting line up of seminar speakers.

Secure Data Destruction

Is the theme of the event and leading experts from the industry will be giving talks throughout the event. Oisin Tobin (Mason Hayes & Curran), Jim Gregg (Irish Computer Society) and John Nealon (Irish Security Industry Association) will be the guest speakers of the event.

Who Should Attend?

Anyone with responsibility for managing data, risk or legal compliance would be highly recommended to attend the event. Managers, IT Support staff or anyone that processes data within your company or organisation would also recommend attending the event.

Those who attend will receive updates on

  • Your legal responsibilities under the new General Data Protection Regulation (GDPR).
  • The practical commercial application of the new General Data Protection Regulation (GDPR).
  • Applying the ISIA’s Guidance Document on Secure Data Destruction to your business.
  • Managing the risks your business could face when holding and destroying data.

Event Details

Date:      Wednesday 15th June 2016

Venue:   Buswell’s Hotel, Molesworth Street, Dublin 2

Time:     10:00 – 12:00 (Regestration from 09:30)

Contact Info: email events@isia.ie or call 01-4847206

Security In Shredding confidential shredding service

At Security In Shredding Data Protection and Data Destruction are vital aspects of our business model. Keeping up to date with data protection laws is vital for our business to succeed. The new General Data Protection Act text was released recently and will come into effect in 2018. Knowing these changes so we can implement them when shredding documents.

Our confidential document shredding team operate throughout the Limerick and Galway regions work with compliance to the data protection act and data protection commissioner. For more information on shredding Ireland please visit out site for more information.

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Limerick Businesses Top 5 mistakes after a data breach

secure document destruction limerick.

All organisations that operate throughout Limerick and Ireland will be aware of the risks of data breaches. The negative sentiment of experiencing a data breach affects relationships with your current clients and how others view your organisation. In certain cases your organisation may be legally responsible to your customers as well. Recovering from a data breach is a long but attainable process.

Our paper shredding service in Limerick value data protection and recommend the following steps you can follow after a data breach occurs:

1.    Enlist Expert Help
Depending on the size or type of breach you experience, your organisation may need to enlist external help. While external assistance is an added cost, you should evaluate your options with professional Incident Response teams to determine if an ongoing relationship is needed after the breach has been resolved.

Hiring a Limerick paper shredding service can help protect your organisation from future attacks.

2.    Elect a Leader
Managing a data breach is never an easy task. There are several parties within an organisation that will be responsible for resolving the breach, including IT staff and executive management. Electing a strong leader will help ensure all team members are updated and held responsible for their duties. Any external parties involved in the resolution should also have one point of contact. A strong leader will drive the response plan and keep the organisation and customers updated on all steps taken to resolve the breach.

3.    Communication Plan
Along with electing a strong leader, establishing a communication plan to external parties like the media can help to mitigate negative coverage. Data breaches are increasing in occurrence and major companies have also being targeted (LinkedIn & Electric Ireland).

Responding to these incidents quickly with a detailed action plan has proven to be an effective tactic for organisations to reassure partners and customers that the data breach is being resolved as efficiently as possible. Your organisation should consider drafting statements and other materials to release quickly in light of a data breach.

4.    Waiting for Perfect Information
It may be tempting to wait for the right information from your Incident Response team before taking action against a data breach. However waiting for the right, or “perfect information” can cause delays in meeting certain requirements and communicating to external parties like the media and consumers.

It’s important for your organisation to take action immediately after a breach. Begin executing the first steps in your data breach recovery plan, should your organization have one. It may also be wise to consult with an external partner to get started immediately.

5.    Plan Post Breach
Having a Post Breach Plan of Action is vital to the recovery process. Your organisation should release details on how consumers can contact your organisation to voice their concerns and monitor their financial security, if applicable.

You may also consider investing into additional security measures such as clear out shredding or improved technology to avoid issues in the future. It’s also important to update your internal procedures on managing a data breach, and meeting regularly with your team to ensure everyone is kept up to date.

Our mobile paper shredding service is available and regularly operate throughout all of Limerick and greater Limerick area. For more information on a confidential document destruction service Email us at info@securityinshredding.com 

The Data Protection Commissioner phone no: +353 57 868 4800

 

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

EU-US Data Agreement Allows Europeans To Sue Over Privacy Breaches

Security in Shredding Data protection & destruction

At Security In Shredding, our confidential document destruction service is done with compliance with the EU data protection laws. The data protection commissioner is responsible for upholding the rights of individuals and enforcing the obligations upon data controllers. Individuals who feel their rights are being infringed can complain to the commissioner, who will investigate the matter.

EU citizens will now be able to sue over data misuse in American courts, as part of a new agreement on data security between the EU and US. It follows years of concern over the reach of the US National Security Agency.

EU-US Data Agreement Allows Europeans To Sue Over Privacy Breaches

The EU and the US reached a deal a few months ago for comprehensive new data protection regulations which will allow Europeans to sue over improper use of their personal information in the United States.

EU Justice Commissioner Vera Jourova made the announcement, saying that from now on firm rules will be in place over distributing data to third countries or holding on to information for an inordinately long time.

“Once in force, this agreement will guarantee a high level of protection of all personal data when transferred between law enforcement authorities across the Atlantic,” said Jourova.

“It will in particular guarantee that all EU citizens have the right to enforce their data protection rights in US courts,” she added.

The move follows years of back and forth between European concerns over snooping by the NSA and US worries about stopping terrorism and serious crime.

Jourova called the agreement an “important step” to “rebuild trust in EU-US data flows.”

The deal must now be approved by the US Congress in order to come into affect. Once in place, Europeans will be able to seek redress in US courts if personal data from their home countries is given to American agencies for law enforcement purposes – to control air travel to the US, for example – and then subsequently disclosed for some other reason or to a third party.

Data Security comes in many forms and knowing is half the battle. At Security In Shredding maintaining data security is hugely important to us. Our confidential shredding service must comply with the data protection laws while in operation.

For more information regarding data protection and data security, please feel free to contact one of our shredding experts.

Email us at info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Paper Shredding Benefits; Environmental & More

Improve Office Environment Usage

There are many Benefits of Shredding and one reason is the environmental benefit. There are more reasons but in our lives, we use paper extensively in one way or another to record data. Even with the increased use of digital devices paper is still widely used throughout business.

Documents and papers used in companies lose their relevance with time and they are no longer required and one option for getting rid of them is to insert them into general recycling streams. But this is not an effective solution and creates data breach hazards as more and more paper ends up in untrained and unaccountable hands.

The other disadvantage of such an arrangement is that paper and documents used in a company contains highly sensitive information about the clients, customers and the company itself. If manipulative individuals gain access to them from a recycling stream, this can result in company’s secrets getting leaked to its competitors putting its survival at stake. Similarly the confidential customer information may get compromised resulting in identity theft and other damaging outcomes for the customers.

confidential shredding, clean desk policy

To avoid such scenarios, documents need to be destructed in a safe and secure manner. A company can achieve this by hiring services of a Paper shredding Ireland Service which will not only destruct documents securely, but will also recycle them. So the company can use them again in the form of sanitary rolls and cardboard packaging.

Confidential Shredding Service; On site & Off Site

A paper shredding service has security screened and trained men, equipment and transport facilities required for the secure destruction of paper. Such a service provides both on site as well as off site destruction facilities. For destroying papers on site, the service would bring its men and equipment to the company’s premises and destroying them there. Its personnel would maintain confidentiality and security of data and information contained in papers strictly as deeds of confidentiality are signed in order to carry out their operations. They have got the latest equipment which can shred vast amount of documents fast, efficiently and beyond reconstruction.

Security In Shredding on site service

Off site data destruction involves moving the documents away from the premises to some other place and destroying them there and recycling it. The paper shredding service would also provide an auditing facility, so the company can remain assured about confidentiality being implemented during the destruction process.

If you as a company owner or representative want your data to be destructed safely, properly and efficiently for protecting your important information contained in the documents, you should hire a reputed and reliable document destruction service.

By getting your paper destructed and recycled from the service you will not only be able to save your costs, but can also protect your company’s reputation as your sensitive data would not be falling into wrong hands.

Please visit our site for more information and contact us if you have any enquiries regarding our confidential shredding service.

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Why Company’s Need To Address Improper Document & Data Disposal

data destruction and collection service

Secure document shredding specialists deal with physical and digital data on a regular bases. How we handle this data is important to ensure confidentially. Confidential shredding and data protection go hand in hand to prevent data breaches occurring.

It is widely known that employees and hackers are biggest cause of data breaches. There have being high profile hacking cases involving employees inappropriately clicking on links that  permits the hackers access to the organisations network and software system.

In order to have an appropriate confidential document and data disposal system in place, you should firstly contact a service provider whom has ample experience in the industry with a 100% clean track record (i.e. an occurrence of zero data breaches). Such a Data Service Provider will be able to answer all your queries and concerns regarding how to implement a secure and efficient document management system – all the way to end of life documents as well as in-house training of staff and policies and procedures. “At the end of the day, you are relying on employees to manage confidential documents in a secure and confidential manner.”

privacy-data-security

In order for one to have piece of mind, a training programme should be established for the induction and on-going training (in-house) for the organisations employees. When the employees understand the importance of efficient and accurate Data Management and Data Protection Legislation; it minimises the risk of a data breach.

When the data reaches its end of life, it needs to be securely disposed of. This is where a certified professional Data Processor like Security in Shredding provides (at the clients choice) onsite and/or offsite data destruction. A company such as Security in Shredding are specialists in the entire area of Data Management. They have an unblemished record and provide a professional, certified and recognised data destruction services.

In order for an organisation to maximise compliance in the workplace, proper appropriate disposal of information has to be made easily accessible for the employee.

Security in Shredding do not recommend placing a recycling bin in close proximity to a printer of copying machine for example as employees can easily discard the unwanted copies or data into the recycling bin. However, Security in Shredding can implement secure lockable consoles throughout the building in specific locations as requested by the organisation and also in close proximity to the copying or printer machines.

If you wish to have a conversation with any of our Data Consultant Specialists, you can pick up the phone and dial +67 24848 or email us at info@securityinshredding.com.

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Organising Paper, Sensitive Data & Clear Out Shredding

clear out paper shredding

Secure Document Shredding specialists are recommended for large quantity clear out shredding. That being said it, happens to the best of us, we get a document and say “I’ll deal with it later” and set the document aside. We go back to our work and another document will be given to us or another one is added or set aside. It doesn’t take long before a pile starts to build and the less likely that pile gets dealt with. When we decide to deal with it, the pile has become a more daunting task to clear

If the pile is not organised there is a danger of confidential or secure documents being lost in the pile and data breaches can occur if gotten into the wrong hands.

Ideally setting up an organisation plan before the clutter starts to build makes it easier to implement this process. Clutter for one is an eye sore. Its messy, not organised and can cause stress to you and your office

The dread comes from knowing you need to deal with it, but not necessarily knowing exactly how to deal with the quantity and feeling overwhelmed by what feels like an enormous task.

A single piece of paper is easy to deal with but this post is more to deal with when a pile has accumulated into clutter stack.

Knowing and separating your confidential documents is a starting point. View our What to Shred list and see what documents can contain sensitive data.

Daily & Weekly Paperwork Routine Is Essential To Long-Term Paper Organisation & Reducing Risk Of Data Breach

Actions such as: (1) bin it right away; (2) delegate it to someone else; (3) file it for future reference (meaning no action is currently needed with this paper); or (4) keep it to take some type of action on.

Examples of papers that come into your office that require you to take action include invoices, tax forms, bank statements etc.

This type of confidential paper is often left aside to be worked or filled in at a later stage, creating a “to do pile.” The longer this pile is left to accumulate the bigger the pile becomes creating more stress and clutter. While also being a security risk as a data breach could occur if these documents came into the wrong hands.

Adopting a “Clean Desk Policy” is a good step to deal with clutter and prevent piles from building. Working on documents on a daily basis is a good first step. Do a little everyday will be a lot in the long run. The daily routine will become a weekly routine.

When you combine the daily and weekly routines together the total system for paper organisation will be complete.

What To Do In The Weekly Paperwork Session

The weekly paperwork session is not complicated. First, choose a day that suits your schedule. Doesn’t matter what time or day you choose as long as you do it consistently.

Once you’ve decided on the day, all you do is grab the stack of paperwork that has accumulated over the course of the week on the day you’ve chosen, and now you sit down and tackle it, one piece of paper at a time.

Do the paper work in batches. Deal with enough confidential documents that reduces the pile. It is still business as usual when dealing with the pile, paper is still going to be added but again as long as the pile is getting smaller than bigger is what we desire.

You should consider doing the following tasks during your weekly paperwork session:

  • Pay bills
  • Make phone calls that are necessary about bills, or other information that comes in during the week
  • Reconcile your bank account, confirming what checks cleared during the past week and that all deposits are credited to the account, etc.
  • Make any necessary money transfers between bank accounts.
  • Confirm everything appears to be working normally as it relates to automatic withdrawals and automatic bill pay for your accounts.
  • De clutter, organize and file that week’s receipts.
  • File paid bills and other filing that has accumulated during the week.
  • Deal with any other documents confidential or otherwise.
  • Adding dates to your calendar, both from papers or emails you’ve received.

These tasks deal with paper data but digital data is equally as important to deal with. Responding to emails and other on line services should also be part of your document organisation schedule.

It doesn’t matter how big a pile has accumulated, a paperwork session is about good habit forming done regularly each week.

Once paper organisation habit has formed, it creates a better management of document life cycle and spot potential data breaches and mistakes in the documents.

Off Site Shredding Service Can Handle Large Quantities

Clutter can be dealt with on you desk and around you. There is also an option of availing of a Clear out Shredding ServiceOld or archived documents that no longer serve a purpose that may be in a clutter pile can easily be dealt with by our services.

Security In Shredding offers both On Site Document Shredding and Off Site Document Shredding Ireland. We can handle large quantities of paper and shred them securely. If you want that pile removed quickly and remove the data breach risk immediately,

please contact our team today and visit our site. We operate our Confidential Shredding in Dublin, Galway, Limerick and Cork areas and the rest of Ireland.

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

7 Questions Dealing With Sensitive/Personal Data

privacy-data-security

We live in a digital information age and how this information in gathered and viewed is through mobile or electronic devices. On site document shredding services will handle your paper data and also digital media to be destroyed securely.

Cyber liability, cyber security and information governance are terms that managers and directors are aware of due to high-profile data security breaches in recent events (“Panama papers”). Mason Hayes & Curran covers the critical questions these companies need to be asking.

In an increasingly interconnected world, with the expansion of the internet and development of the internet of things (IoT), there has been a corresponding increase in the vulnerability of information systems to attack.

The Cyber Security for Directors app with the Institute of Directors in Ireland has released an app to help heads of companies to understand their responsibilities regarding digital data security.

The app details the various types of cyber liability and cyber risks, while drawing together the key areas for directors to consider. It also outlines both proactive and reactive strategies to manage cyber security. The app is available on Android and iOS.

Technology has rapidly changed over the past 20 years and continues to grow. People’s reliance on digital devices both for storage and transmission of data, is making data breaches all the more damaging to organisations. How a mobile device operates both the front end (you) and back end(server) is not that transparent unless you have a good understanding of data transfers.

Knowing how this works is not essential but can make it easer to understand where the pitfalls lie within a device will benefit data security.

Where there is liability, there is a corresponding responsibility for that liability. As the duties of directors come increasingly under the microscope, it is clearly in the interests of directors to ensure that they understand their responsibilities in this area.

Below, we have outlined the key questions that directors should ask in relation to the collection and processing of data

1. Are we being transparent?

Data must be obtained fairly and the company must be transparent about the reason the data is being collected and the purpose for which the data will be used. Data must not then be put to a further incompatible use.

2. Do we have consent?

Consent is usually, but not always, required. If the information is non-sensitive, there can be implied consent. If the information gathered is sensitive (such as relating to an individual’s health, race, sex life, religious beliefs or trade union membership) then there must be explicit consent.

3. How long are we retaining data for?

Personal data can only be stored for as long as is necessary. There should be no retention of data ‘just in case’.

4. Are we collecting unnecessary data?

Data should only be collected if necessary. There are PR risks to any company if data is collected and stored unnecessarily.

5. Are we keeping the data secure?

You must have appropriate security measures to protect any data you are storing. Take into consideration the state of the technology you are using, the cost of implementation and the nature of the data and potential harm if a breach occurs.

6. Are we giving the data to third parties?

Are the third parties controllers or processors? In other words, on whose behalf will they use the data? If they are controllers, you will likely need consent for collection. If they are processors, special written contract terms are required.

7. Is the data leaving Europe?

If collected data remains within the European Economic Area (EEA), transfer issues do not arise. If the data is to be transferred outside the EEA then safeguards are required unless it is an approved country, eg Canada.

Check out www.mhc.ie for more information on Tech law.

Industrial paper shredding and media destruction are performed securely and confidentially by our team at Security In Shredding. For more information on our shredding or destruction services please contact us.

 

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.