How college students can protect their identity – Presidential Election or not

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While the US presidential election is heating up as it comes to the closing weeks, identity theft is still being committed at seriously high rates.

In this article we will take you away from the US Republic and Democrat debates, campaigns and news to highlight some handy tips for college students to protect their identity. It is more than simply availing of a confidential paper shredding service or completing your document destruction at home with an onsite paper shredding service

Amongst all of the people that are vulnerable of being victim of identity theft, college students are possible the highest risk sample. All young and mature students need to be made aware of this so they are armed with the appropriate information to protect themselves and their identity.

Even with the majority of students across the world tending to be “strapped for cash” this does not dis-incentivise these thieves from attempting to steal their identity. In the majority of cases these thieves only want to take advantage of a clean credit record. Below there some brief points on how students can become aware and safe against identity theft.

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  1. Always ensure that personal sensitive mail is only sent to your personal email address. College emails can be extremely vulnerable to hacking. When your old computers are being replaced, always avail of a hard-drive shredding service where the data bearing hard-drive is securely destroyed and the data is irretrievable.
  1. Store important documents under lock and key. Keep them safe and secure and once you no longer require them always, always have them securely destroyed through a shredding company. Never just throw these document away, there are a number of solutions available to have these document destroyed. Examples would be an onsite paper shredding service, an offsite paper shredding service as long as the service is certified for confidential data destruction service
  1. Never allow other people to borrow your credit card, even if it is a family member. Another handy point is to never be a co-signer for any loans.
  1. Always have up to date anti-virus on your computer devices.
  1. Credit card and debit card statements, review regularly for any suspicious activity.
  1. Only shop on familiar websites. You should always be certain that the business is legitimate.

For any further information upon how to protect your identity please contact one of the Security in Shredding team and visit our website www.securityinshredding.com

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Confidential Paper Shredding Industry welcome Budget 2017 increase in funding for The Data Protection Commissioner

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This week confidential paper shredding service vendors welcome the decision in this weeks budget for additional funding being allocated to The Data Protection Commissioners office. The additional funding makes up an increase of €2.8 million to the previous figure. This increase brings the total funding from The Irish Government for 2017 to €7.5 million. This much welcomed funding will be allocated to police and enforce the Data Protection Acts and protect Irish citizen’s data.

Even with the relatively small geographical size of Ireland, it has been difficult for the policing authority to monitor all activates by Organisations to ensure compliance with Data Protection.

An example; it can be difficult to investigate whether Organisations are complying with requirements for Data Processing (paper shredding) Cork while also completing the same for paper shredding Galway with almost 200 Kilometres in-between. The welcome news will certainly make an improvement in Ireland for Data Protection compliance and in turn protect our personal information.

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Whether it be confidential paper shredding Dublin or confidential paper shredding Limerick this announcement will help The Data Protection Commissioner to increase their employee numbers and enable them to fill in their new role with The General Data Protection Regulation from Europe.

Vice Chairman of the ISIA (SDD Division) said “This additional funding is a great step to further protecting European citizen’s personal data. With fines for a breach of legislation increasing up to €20 million it is a welcome announcement and Organisation now have the opportunity to comply.”

Shredding Companies Ireland will also have to make the leap to become compliant data processing firms, today there can be a number of high risk vendors in operation and education is the first step in protecting our data.

For any advice upon data protection and making your Organisation compliant please do not hesitate to contact one of our team through our website www.securityinshredding.com.

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Protecting your online privacy – Top tips (Part 1 of 2)

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Unlike information that is produced in paper format that can be gathered and destroyed through document shredding services Ireland or an in-house on site paper shredding facility, information in digital format on the internet can be far more difficult to destroy and delete.
This article will go through the first half of our top tips for protecting your information online.

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#1. Do not give your info away inadvertently

Many people are allowing their information to be recorded without even knowing it. In order to battle this problem, it is always a good idea to configure your web browser settings to best suit your requirements. Examples would be not to use a personal email address or your real personal details that you do not wish to share.

#2. Use cookie management software or turn on cookie notices

What are cookies? Well, they are small amounts of information that web sites store on your computer. In many cases they can be helpful for example, if you log into a website regularly such as a customer login to a paper shredding company website, the cookies can be usernames and passwords to save you from typing them in every time you log in to view your confidential shredding service information.
Other cookies can be identified for data mining purposes that will track ALL of your activity upon a given website. Most of these cookies can only be translated by the entity that made them. Many companies that manage online advertising are simply cookie sharing rings that track all of your activity to effectively market and advertise to you. If you are not aware of the cookies, you cannot protect yourself.

#3. Have a specific email account for tasks

When you may be mailing to an unknown account or posting to forums or newsgroups it is best to do this from a second “specific” email address. Addresses posted to public spaces are at high risk of being discovered by spammers. If your email begins to get inundated with spam that you cannot just securely shred to get rid of you can kill it off and start a new specific email for your more public activities.

#4. Do not share with unknown people

In conjunction with the developments of the internet, new brief friendships have increased proportionally also with many people “befriending” people that they do not actually know. Be careful because you are allowing them access to certain information upon yourself and if ever meeting in person do so in a public place. Information that should not be shared with new people immediately include but are not limited to; your place of work, your full name, your personal address, your contact number and your date of birth.
In the commercial sector, be aware of “befriending” on the short term as it is a common social engineering form of spying to get them to reveal personal information.

#5. Study privacy policies and seals

When looking at any website to do business with you should always be aware of their details relating to data privacy. Points to watch include, does the site have a posted privacy policy, does the site have a physical address or postal address. Read their policy carefully to decide if they are an entity to do business with.
Online information and Data Protection are of serious importance and awareness is key to your protection. If you are not aware you cannot protect yourself. I hope this article helps you in becoming aware and in turn more protected.
We will cover five more points in our next article that will wrap up or top tips for online privacy protection. For further information, please contact one of our team on info@securityinshredding.com

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10 Tips for protecting sensitive data in your Organisation

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The two main reasons why Organisations need to protect their data through hiring shredding companies Ireland or establishing security protocols are;

Reputation & Legislation both of which effect the financials of any given Organisation.

All companies inclusive of Shredding companies Ireland need to have some best practices in place to protect their sensitive data.

Historically legislation has varied from region to region within the EU which meant for example; a company receiving confidential shredding limerick may not be subject to the same fines, penalties and procedures as an Organisation receiving confidential shredding Paris.

With the new General Data Protection Regulation coming into effect the legislation will be harmonised across Europe. In 2018-2019 Organisations who experience a data breach through failing to have off site document shredding services in place will receive fines that will be subject to the same criteria as another Organisation may be in another region within Europe.

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Below is a small list of;

Ten Top Tips for protecting sensitive data within your Organisation;

  1. Ensure that all passwords are encrypted in nature. Do not have passwords easy to remember and introduce an encrypted method for password production.
  2. Protect against new malware. Constantly update your software to protect your Companies sensitive information. New malware is being released all the time so you need to be up to date to be protected.
  3. Eliminate USB Key memory drives. When possible Organisations should have a USB ban as it could lead to data being lost from your Company.
  4. Education, knowledge is power. Organisations are advised to run education courses for staff with specific responsibility for Data Protection.
  5. Be ready for disaster. Create a plan of action to follow in the case of a data breach. Fast and effective procedures for disaster reaction can make a significant difference to legal ramifications & your corporate reputation.
  6. Have reward systems vs penalty systems in place for staff. In an event of a data breach the key thing to take away is “what have we learned from this?” vs how will I punish the given employee.
  7. Be lenient with employee internet rules;
    1. A lock down scenario is not advised as studies have shown that it increases the likelihood of staff working around these sanctions while also putting your Organisation’s information at risk. Speak with staff, find out what they want and plan the best method of granting it to them.
  8. Establish a remote wipe facility;
    1. Leaving and losing mobile devices containing sensitive data is a growing concern for Organisations today. It is advised that you should encrypt all data on these devices and have a remote wiping facility.
  9. All confidential Information needs to be Encrypted.
    1. Do not make it easy for people to get access to information.
  10. Inclusion of staff. Include staff in all data protection control implementation. Do not depend on general information streams to effectively communicate the new rules and procedures in place, make specific meetings with the specific departments to effectively communicate your message.

For further information upon how to protect your Organisation from Data loss please contact one of the Security in Shredding Team.

Email: info@securityinshredding.com

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Secure Data Processing – What is it?

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Data processing can be defined as “the carrying out of operations on data to retrieve, transform, or classify information”. When completing paper shredding Dublin, paper shredding Limerick or Paper shredding Ireland you are transforming confidential documents that are highly valuable into destroyed paper which is ready to be recycled and holds a value that the recycling market dictates.

Before paper documents enter a destruction process they have a high monetary value to the fraudulent industry as they can be used for identity theft to name but one use.

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It is important never to treat your waste paper material as a waste product as it is far more valuable than waste. Not alone are the theft issues serious risks but there is also significant fine for Organisations that experience data breaches which are due to go up to 20 million euro.

Another important factor is that The Data Protection Laws apply to “data”, there is no reason to think that paper equates to “data”. It is for this reason that a secure data processing service that destroys all of your waste paper material is implemented instead of a simple offsite paper shredding service as you need to be certain that your service provider acknowledges that it is your data that they are destroying.

For more information upon waste paper management either our Off site shredding service Ireland, or our mobile paper shredding Ireland service please email info@securityinshredding.com

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Why is waste office paper not actual waste? (Onsite Paper Destruction)

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Historically and in some cases today people and Organisations have disposed of waste paper through waste recycling streams and have not hired in an Onsite shredding service nor an offsite shredding service for documents that are no longer required.

Within this blog entry I will be discussed Waste Vs Data (Liability).

Under Waste Management Legislation paper contains a European Waste Catalogue (EWC) Code, now this code means that the material needs to;

  1. Be recycled in line with The European Waste Hierarchy
  2. Be handled and processed through an Organisation that have a waste permit.

Having a waste permit does not mean that you are a waste company and in turn, having systems in place to recycle paper does not mean that you are a Data Processor that provides paper shredding services (I will cover this in more detail later).

Organisations such as Construction firms, Removal firms and Storage firms have waste permits in order to carry their materials but none of these firms are waste operators.    With this in mind, why would you release your confidential information that holds legislative fines of up to 20 Million Euro to a waste firm to recycle for you? Even if the waste firm offers “secure paper shredding services”, there is still no reason to justify releasing your data to them based on your legislative responsibility and obligations.

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Data Processor Vs Materials Processor

A Data Processor is a person/Organisation who processes (E.g. Destroys) personal data on behalf of a Data Controller. A Data Controller is a person/Organisation who controls the contents and use of personal data (Any Organisation).

The key point to take away here is that Data Protection Laws only apply to Data Processors and Data Controllers. So, if a Data Controller (You) releases “waste” paper DATA to a waste firm to be recycled (Securely or not), under Data Protection Law you have released personal data to an Organisation who may not be a Data Processor and the waste firm may understand it as you (The Data Controller) has actually releases waste material (Paper material) for recycling. In the case of a data breach occurring here who do you feel will be at fault and who will receive the fines of up to 20 Million Euro, yes your correct, it will be you The Data Controller.

So when you are deciding upon what paper shred service to implement within your business, it is important to understand that you need a Data Processing Firm to destroy that data for you. If an Organisation is for example offering secure onsite paper shredding or secure offsite paper shredding they need to acknowledge that it is Data that they are processing for you.

For more information upon Data Protection and how to protect your business please contact one of our helpful team at;

info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Top Tips; Why use a clean desk policy? (Onsite paper destruction)

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Why? (Clean Desk Policy & Document Shredding)

This is simple, if you do not have a clean desk policy and complete either onsite paper destruction or use an offsite paper shredding service you are increasing the amount of risk that your Organisation is subject to.

New Regulation (Encourage Onsite Paper Destruction)

With the introduction of The New General Data Protection Regulation this year, Organisations failing to appropriately manage their waste paper data and go on to experience a data breach can be subject to fines of up to 20 Million Euro in 2018.

With that said, the importance for Organisations to have appropriate procedures in place for waste document destruction has become a leading factor for senior management today. Examples of such systems would be an Offsite document shredding service, an offsite document destruction service, an onsite document destruction service or in-house paper shredding Ireland.

Security in Shredding Confidential Paper Shredding

A Clean Desk Policy helps protect your Organisation, your clients and your reputation amongst the general public. Within all Organisations there is data the is “Sensitive in Nature” and most business activities require confidentiality. With everyone in the office having contact with certain information it is essential for them to protect that data from unauthorized access. Your Clean Desk Policy will help reduce the risk of information leaking from your Organisation and increase the overall data security making sure all unneeded information enters your offsite paper shredding service Ireland.

In addition to overall security through ensuring all waste paper is destroyed through your offsite document shredding service, studies have shown that when employees are in a clean work environment their work efficiency increases. This productivity increase will translate to your customers increasing their peace of mind and in turn potnetially increasing your client numbers.

When a client is aware of your procedures they will increase their trust in your Organisation as they know that no data will be left unattended and all data no longer required will be securely destroyed through your off site paper shredding service Ireland.

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This is the third and final part of our three-part blog on constructing and implementing your clean desk policy. For more information upon Clean Desk Policies please contact one of our team at Security in Shredding, we are happy to be of help with this serious topic of Data Protection.

Contact info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Top Tips; Implementing a clean desk policy (Secure document destruction Ireland)

During the implementation process it is important to have a clear confidential document shredding policy in place whether it is an onsite paper destruction system, a mobile paper shredding system, an off site shredding service or in-house shredding service the options are there to ensure compliance with Data Protection Legislation.

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Our advice!

  1. Your Clean Desk Policy must be put in writing

It is a good idea to clearly communicate the policy to all staff who are responsible for managing their confidential document shredding and management of their documents. We advise that you inform employees in writing as to how to follow your policy in addition to informing them why it is important to your Organisation. As Organisations deal with varying levels of sensitive information it is important to inform them as to the consequences if any member fails to comply with the policy and manage their onsite paper destruction effectively and securely.

  1. Provide secure storage

    (Data awaiting destruction through your mobile paper shredding service)

If you communicate your clean desk policy to all employees, you are on the right track for effective confidential document destruction management. One important factor to consider is the provision of secure storage containers. You cannot have a successful policy in place if your staff do not have anywhere available to them to store their sensitive documents that await the secure document destruction process. This point directly covered in the Data Protection Legislation in order to keep data safe and secure.

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  1. Encourage electronic data Vs paper data usage

When staff are encouraged to use electronic copies vs printing hard paper copies of information while working, your Organisation will benefit. You will reduce your requirement for confidential document shredding within your office, reducing your business costs, helping the environment while also increasing overall data security.

  1. Routinely complete full data back-ups.

This point is important for all business not only to maintain a Clean Desk Policy. However, when encouraging staff to complete their duties through electronic data forms to reduce the mobile paper shredding burden, it is essential to have an effective data backup system in place.

  1. Finally, begin your communication from The Top!!

This Clean Desk Policy has to be complied with and understood to be serious. If senior management do not follow the policy and continue to have paper pilling up and not routinely destroying their documents through the onsite paper shredding service, why would any other employees?

So make sure to get full agreement from all senior management to ensure a successful policy implementation.

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This is part two of a three-part blog providing information upon constructing, implementing and justifying your Clean Desk Policy. For any further information upon the Clean Desk Policy please contact one of our helpful team to go through the details and answer any possible queries you may have.

Contact: info@securityinshredding.com

 

 

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Should I Use “On Site” Or “Off Site” Shredding Services

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To Shred Here or Over There?

Deciding weather your base of operation should avail for off-site or on-site shredding, there are a few key points to consider. The difference with off-site shredding than on-site is that material is transported in locked bags, usually in locked containers, to our secure shredding facility. On-site shredding or mobile shredding, our truck comes to you, and the paper is shredded right there on the premises.

Which Is More Secure?

Comparing the two methods: Which one is more secure? What is the most environmentally friendly choice? What does each cost? What’s right for my business?

All good questions, which hopefully we will shed some light on for you. Most importantly when choosing one of the two, the decision should and must be yours. The vendor will provide the best information regarding which process to choose. You know the business and which method suits you more.

Data protection is vital for business success and reputation. Data breaches can and will occur if businesses and organisations do not protect their data adequately. Our on-site and off-site shredding services are completely secure.

Our mobile Shredding unit is specially designed to handle and destroy your documents securely and confidentially on-site. Our off-site shredding is also done securely and all data is handled by or trained and screened staff.

Both methods are done securely where on-site will give you the added bonus of physically seeing your documents destroyed, giving you great piece of mind.

Does Your Location Suit?

Depending on your business location will effect weather or not on-site or off-site shredding is the correct method. Things to consider:

  • noise and air pollution from the truck if in built up area
  • Accessibility of the truck to your premises
  • The quantity of material to be shredded.

All our shredding services, we provide a certificate of destruction once the destruction process has being complete. Off-site shredding, is same day shred to ensure your data is protected at all times.

Off-site shredding might be a better option for other customers. When a company has a high volume of information to shred, a mobile shredder may be too time-consuming or too small to complete the job all at once. This is especially true when purging numerous boxes of archived records.

Van collection & same day shredding.

Each box must be emptied into a cart, each cart holds about eight boxes, and it takes two minutes to lift, dump and return the cart to the ground.  All told it’s about five minutes to process a cart.  (In this case, even if you normally have on-site service, having a staff person follow the truck to witness the shredding at our facility is worth considering.)

Shredding Event & recycling

Environmental Bounus

Choosing one of our shredding services will help benefit the environment. There is a greater pressure from EPA & Local Authorities etc, to issue reports to them. It is more than just document shredding, you are also benefiting the environment when choosing Security in shredding.

So Which One Is For You?

If you have a small to medium amount of confidential material on a regular basis, or when you purge, on-site may be the right choice. There may be an issue due to time or space limitations or noise or fumes. Then consider off-site shredding. As you can see, there are a number of factors, and it’s not really “one size fits all.”

For more information regarding any of our services or what can or cannot be shredded, then email us at: info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Offsite Document Shredding in Limerick

 

Van collection & same day shredding.

Ever since the advent of information technology, Hi-Tech gadgets and devices, the risk of identity theft and hijacking has increased in a formidable manner.

The need for confidential documents shredding has become everyone’s requirement today so as to keep their important confidential documents safe and secure. Procuring and deploying a paper shredding machine at office premises is effective until the documents are not of high confidentiality like bills, internal notes, circulars, employee data and newsletters.

But when it comes to secure and confidential legal written documents & data then you need to hire a professional document shredding service provider company. In this blog, we will talk of offsite document shredding Limerick process of Security in Shredding and how it is benefiting the companies in protecting their official confidential records.

Security in Shredding provides high security document collection vehicles, security screened and trained shredding staff at the client’s location to securely collect all the confidential documents and brings it to the confidential shredding process. The ‘Same Day Shred’ policy provides the clients with satisfaction that their confidential documents are destructed the same day as collection.

Security in Shredding are not a waste operator like many companies in Limerick area, the secure destruction of clients data is the primary business of security in shredding and there is no cardboard/paper and plastics processed at our facility. When clients release their data to a waste operator there is little to no accountability as the material is a waste that has been released for processing (Recycling).

When releasing your paper data to Security in Shredding you are releasing it to a registered data processor to process the data (Destroy) professionally with total accountability. Besides this, the Certificates of Destruction and Recycling provided by the shredding company to the client ensures full guarantee and tractability of their material.

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The professional staff collects the secure confidential documents from the client and the shredding bags are secured for transportation. The document shredding units have the capacity to destroy approx 100kgs of confidential papers in one minute.

Besides this, security in shredding also provides service for On-site paper document shredding limerick, where the on-site paper document shredding units are fully automated and totally unique. This means that client’s secured confidential material waste is neither seen nor touched by the shredding staff, ensuring full security and confidentiality to the shredding process.

Any questions or queries please email us at: info@securityinshredding.com

 

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.