Secure Document Shredding specialists are recommended for large quantity clear out shredding. That being said it, happens to the best of us, we get a document and say “I’ll deal with it later” and set the document aside. We go back to our work and another document will be given to us or another one is added or set aside. It doesn’t take long before a pile starts to build and the less likely that pile gets dealt with. When we decide to deal with it, the pile has become a more daunting task to clear
If the pile is not organised there is a danger of confidential or secure documents being lost in the pile and data breaches can occur if gotten into the wrong hands.
Ideally setting up an organisation plan before the clutter starts to build makes it easier to implement this process. Clutter for one is an eye sore. Its messy, not organised and can cause stress to you and your office
The dread comes from knowing you need to deal with it, but not necessarily knowing exactly how to deal with the quantity and feeling overwhelmed by what feels like an enormous task.
A single piece of paper is easy to deal with but this post is more to deal with when a pile has accumulated into clutter stack.
Knowing and separating your confidential documents is a starting point. View our What to Shred list and see what documents can contain sensitive data.
Daily & Weekly Paperwork Routine Is Essential To Long-Term Paper Organisation & Reducing Risk Of Data Breach
Actions such as: (1) bin it right away; (2) delegate it to someone else; (3) file it for future reference (meaning no action is currently needed with this paper); or (4) keep it to take some type of action on.
Examples of papers that come into your office that require you to take action include invoices, tax forms, bank statements etc.
This type of confidential paper is often left aside to be worked or filled in at a later stage, creating a “to do pile.” The longer this pile is left to accumulate the bigger the pile becomes creating more stress and clutter. While also being a security risk as a data breach could occur if these documents came into the wrong hands.
Adopting a “Clean Desk Policy” is a good step to deal with clutter and prevent piles from building. Working on documents on a daily basis is a good first step. Do a little everyday will be a lot in the long run. The daily routine will become a weekly routine.
When you combine the daily and weekly routines together the total system for paper organisation will be complete.
What To Do In The Weekly Paperwork Session
The weekly paperwork session is not complicated. First, choose a day that suits your schedule. Doesn’t matter what time or day you choose as long as you do it consistently.
Once you’ve decided on the day, all you do is grab the stack of paperwork that has accumulated over the course of the week on the day you’ve chosen, and now you sit down and tackle it, one piece of paper at a time.
Do the paper work in batches. Deal with enough confidential documents that reduces the pile. It is still business as usual when dealing with the pile, paper is still going to be added but again as long as the pile is getting smaller than bigger is what we desire.
You should consider doing the following tasks during your weekly paperwork session:
- Pay bills
- Make phone calls that are necessary about bills, or other information that comes in during the week
- Reconcile your bank account, confirming what checks cleared during the past week and that all deposits are credited to the account, etc.
- Make any necessary money transfers between bank accounts.
- Confirm everything appears to be working normally as it relates to automatic withdrawals and automatic bill pay for your accounts.
- De clutter, organize and file that week’s receipts.
- File paid bills and other filing that has accumulated during the week.
- Shred any documents that have accumulated with your Secure Document Shredding Service.
- Deal with any other documents confidential or otherwise.
- Adding dates to your calendar, both from papers or emails you’ve received.
These tasks deal with paper data but digital data is equally as important to deal with. Responding to emails and other on line services should also be part of your document organisation schedule.
It doesn’t matter how big a pile has accumulated, a paperwork session is about good habit forming done regularly each week.
Once paper organisation habit has formed, it creates a better management of document life cycle and spot potential data breaches and mistakes in the documents.
Off Site Shredding Service Can Handle Large Quantities
Clutter can be dealt with on you desk and around you. There is also an option of availing of a Clear out Shredding Service. Old or archived documents that no longer serve a purpose that may be in a clutter pile can easily be dealt with by our services.
Security In Shredding offers both On Site Document Shredding and Off Site Document Shredding Ireland. We can handle large quantities of paper and shred them securely. If you want that pile removed quickly and remove the data breach risk immediately,
please contact our team today and visit our site. We operate our Confidential Shredding in Dublin, Galway, Limerick and Cork areas and the rest of Ireland.