Benefits of Paper Shredding for your Business in Limerick

There are so many factors to consider when running a business whether small or large, it doesn’t matter the type of business you have, ensuring that the data you collect and the information that you use is secure and safe. Running a business on a day to day basis disposing of confidential documents quickly and securely is essential for modern businesses. Every business has undoubtedly many documents and papers with private information that needs to be kept private and not land into the wrong hands. Paper shredding is important and is an essential service for protecting your business from fraud, theft, and data loss. It also protects the privacy of your employees and clients. While we know that paper shredding can be done by ourselves it really is not the best of options. Here I am going to outline the many benefits paper shredding can bring to your business in Limerick:

  • It is Convenient

Paper shredding services are the most convenient way of shredding all your paper waste and documents. Buying yourself your own paper shredder is costly because you must invest in specialised equipment. It is also time-consuming as you will have to set aside time for all work. With the paper shredding services, you won’t have to do this, simply let the shredding company deal with all your belongings and not pay a small fortune.

  • It is kinder to the environment

It is important for every business to be more environmentally friendly. Recycle as much as you can and reduce the size of your carbon footprint. If you burn your waste this is not being friendly to your environment. Shredding your paper is friendlier to your environment. Once it has all been shredded, it can then be brought to your closet Limerick recycling centre where it will then be recycled once again.

  • Increases the productivity

Paper shredding can take time if you are doing it yourself, time that could be spent in others way for generating revenue for your company. Rather than paying your employees to take their much-needed time in shredding paper through a paper shredding machine that cost you money, consider hiring an outside shredding company to do the job for you. By doing this, your document and all private information will be disposed of properly and your employees can continue to work toward your company goals.

  • Paper shredding services are an investment and are Affordable

A lot of people assume that paper shredding services with shredding companies is not worth the investment and are costly, this is not the case. It is designed to protect and increase your security and make theft much less likely to happen. A lot of rates are highly competitive and very reasonable. This means you can save money in the long run by taking the advantage of having the mobile shredding service available to you whenever you need it.

  • Provides Security for Your Employees

As a business, it is your responsibility to ensure the security as well as the safety of your employees. Employing a person in your company you are collecting a large number of details about them, so this means you will have a lot of data to dispose of if this is needed. Mobile paper shredding companies will dispose of account data, employment data, and any other form of information you may hold on your employees. If your employee data got stolen by any chance, this could affect your business and reputation.

  • Provides Security for your Business

Your business also needs protecting. If any information on your business got stolen, this means your company reputation will become affected. Many people will not want to work for you and look elsewhere. All mobile paper shredding will securely destroy all documentation belonging to you, so no harm will come to your business and the privacy of your company is always protected. There is even more emphasis on this type of service due to new GDPR regulations  brought in this year.

  • Recycling is increased

Paper shredding services are well-diverse in shredding and recycling of confidential information and can do both without any risk to your company. If you recycle the paper it keeps it from going to the landfill sites. Recycling paper after destruction is one way of protecting the eco-system. The more paper is shredded and recycled, the fewer trees will need to be cut down. Paper can be recycled between 5 and 7 times and the more we recycle the better it is for the trees.

By outsourcing your paper shredding services, you can rest assured that your business information is being disposed of properly, your recycling won’t put your business at risk and that your business is up to production standards. If you are not using a shredding company, then start now! It can save you money in the long term.

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Confidential Shredding Services Benefit Irish Business

How Confidential Shredding Services Benefit Irish Business

Confidential shredding is a must for protecting the security of confidential data no longer required within a business. It also reduces liability and increases productivity for Irish Business. When outsourcing your confidential data shredding requirements, you are also protecting your business reputation, saving money and achieving peace of mind in the long run.
Are you a Limerick Company, Galway Company or any business across Ireland for that matter and wondering if you should pay for a certified shredding company to manage your end of life data? Thinking, is there really any benefit to using a shredding company to dispose of your confidential data. I have constructed a short list below providing some benefits for a confidential shredding services for Irish business, let have look:

Safeguarding your reputation

Your business reputation and customer loyalty are your most valuable asset. If your confidential data is not destroyed of in safe and secure manner, it could fall into the wrong hands—compromising the trust built up over time with clients and employees. A data breach is headline news and the fines have the potential to cripple a business.
Securing the services of a professional and reputable shredding company with security screened staff, proven procedures and an auditable paper trail guarantees secured destruction of confidential documents onsite as well as offsite. Offsite document shredding carries the ‘Same Day Shred’ policy this gives the client the satisfaction that their confidential data is destroyed the same day. Certificates of Destruction provided by the shredding company ensures full compliance and traceability of their data in order to satisfy the new General Data Protection Regulation (GDPR).

Cost Saving

Does your company currently shred in house? Have you ever audited the cost to your business from this practice in addition to the risks associated with such a practice? Could your staff’s time be better spent?
If you shred your confidential documents in-house, you are at the end of the day, paying your employees to feed documents into a shredder instead of generating revenue for your business. In addition to the overhead cost, you are entrusting all staff to securely destroy confidential paper data in line with Legislation and also lack an auditable paper trail. Hiring a confidential shredding company enables your staff to be more productive with their time and provides your organization with higher levels of security and compliance. Locked consoles take the place of your electricity-hogging shredding machines preventing unauthorized access to your confidential information. The destruction process is handled for you, enabling enhanced productivity for your staff.

Ensuring recycling

Recycling your paper contributes to a healthier environment. But if document destruction is undertaken in house with an office shredder, the shred size may be too big to enter general recycling and/or material may enter recycling without being shredded at all due to distraction and mistakes from by staff. IN this situation a data breach may occur and if this occurs your business may be forced to shut down due to the knock-on effects of the negative publicity. Without conceding on confidentiality professional paper shredding services combines recycling into the process in line with The European Waste Hierarchy. An outsourced shredding company ensures your confidential shredding is protected at all times.
After you research further into each of the benefits of professional document destruction, you’ll want it for your business. Whether you are a Limerick Business, Galway Business, Dublin Business, Cork Business and/or an International Business, securely dispose of waste paper data and you will be protecting your business future.
If you wish to receive any further information on Confidential data destruction or secure digital data destruction, please contact the Team at Security in Shredding!!

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Benefits of WEEE Recycling

There are many benefits associated with WEEE Recycling. The secure disposal of digital data through a certified data destruction service is a key part of any information security strategy. If for example, hard-drives that contain information that is no longer required, are not disposed of through a hard-drive shredding service and then become breached, the organisation and/or individual may be liable for prosecution. You need to be aware that failure to do so can lead to breaches in data-protection under the New General Data Protection Rules (GDPR) which could incur fines of up to €20million for non-compliance.
The data destruction market hasn’t changed much over the last few years, however, there is a significant trend emerging which is that businesses are becoming more aware of the importance of this type of service, more specifically digital data destruction in the form of confidential Hard-Drive Shredding. In line with environmental best practices, once the data-bearing media devices such as Hard-Drives and Back Up tapes have been destroyed through a certified onsite Hard-drive shredding service, the remaining WEEE will enter the appropriate IT Recycling processes achieving double compliance, both GDPR Compliance and Waste Management Compliance. Statistics show that smaller businesses and self-employed individuals require further education about confidential data destruction and the importance of the same. Visit our WEEE Recycling Centre!

 

Methods of Digital Data Destruction
In today’s market, there are various methods of Digital Data Destruction offered to business which include, overwriting, degaussing, reformatting and finally physical destruction through Hard-Drive Shredding.
We want to stress, the only method for 100% data destruction is to physically destroy the data-bearing media through an onsite hard-drive shredding service and/or certified offsite hard-drive shredding service with a full chain of custody.
The first three methods listed above which are overwriting, degaussing and reformatting simply are not 100% secure as the data is still on the device and may be recovered with technology and a skilled technician. In addition to that, the actual device itself cannot be guaranteed to be destroyed/usable by simply looking at the device. If an individual does try and use the device and the data can be recovered, it is then too late and the data controller may be prosecuted.

 

Physical Destruction – Hard-Drive Shredding
Data Protection and Data Protection Compliance is a risk-based activity for businesses. If the risks are high, it is not worth it under the GDPR. The potential fines will be too much for an organisation to absorb. The best advice to give in Data Protection Consulting for business is to minimise the risk where possible and when it comes to secure digital data destruction, physically destroy the device through a hard drive shredding service and release the destroyed material into an IT recycling process post-destruction. Then it is 100% secure!!
If you wish to receive any further information on secure digital data destruction, please contact the Team at Security in Shredding!!
In agreement with the means of the Data Protection Act, theft and financial significances in theft, it is very important to have and make sure that your disposal procedures and data destruction are completely secured.
Here at Security in Shredding, we are 100% committed to securing all our destruction of data and hard drive destruction. We are dedicated to finding new ways in combining the security of data with the CSR and circular economy of all our customers.
Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Mobile paper shredding providers Security in Shredding go through Brexit and what it means for Data Protection and Privacy.

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Image source: siliconrepublic

Uncertainty is ever present when dealing with Data Protection and since the Brexit referendum there is undoubtedly an increased level of uncertainty. Many questions are circling relating to how will this Brexit decision impact data processors and data controllers across key sectors of the UK and Irish economy.

For example, will paper shredding Dublin and the related legislations be the same as that in London, or will secure document shredding Galway be subject to separate legislation as that in Manchester. Similar issues arise when multinational Companies that for example, receive confidential shredding Limerick at their Limerick location and also receive confidential shredding Belfast in their Belfast location, will there be discrepancies in the requirements for each location to be compliant with Data Protection Legislation?

EU & The Single Market

Harmonisation of laws throughout Europe has been one of the main aspects of the EU. The current regulations for protecting personal data within both Ireland and The UK which include secure document shredding derive from EU Law. The Data Protection Commissioner in Ireland and the Information Commissioner in the UK released a statement saying that the on-going 1998 Act will remain law post Brexit.

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General Data Protection Regulation (Divergence of the Law?)

In May 2018 the General Data Protection Regulation will come into effect. Unlike its predecessor the Data Protection Directive, the GDPR will be a cross region regulation that will apply directly to all EU member states.

With The UK no longer being a member of The EU the GDPR will not apply to it. With this in mind there are many questions relating to the future path for UK data protection rules. In areas such as data transfers, subject access requests and data erasure whether it be paper shredding or Hard-Drive destruction.

If the UK wishes to remain a central location for IT & Finance then it will seem that they will have to comply with The GDPR, additionally if they wish to join the European Economic Area it will need to adopt the GDPR.

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Image source: biopharma-reporter

What does it mean?

In plan terms, it is likely to remain business as usual for the next 12 – 19 months and the exit period is expected to take up to 2 years which ends a couple of months after the GDPR is implemented.

In many views, the Brexit outcome is beneficial to Ireland relating to Data Protection. The Republic will be the only English speaking nation with the benefits of being part of the EU free movements of services, people, goods workers and personal data.

This means that businesses can structure their operations so as to only be subject to one single data protection authority such as The DPC.

The content of is for information purposes only and does not constitute legal or other advice.

For more information please contact the Security in Shredding team.

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Do’s and Don’ts – paper shredding service.

Security in Shredding Confidential Paper Shredding

When securely shredding your old paper data it is advisable to opt for a secure paper shredding service. Whether you are paper shredding Cork, Paper Shredding Galway or Paper shredding nationwide you should remember that a secure paper shredding service is best suited to save time, money and gives you peace of mind.

Onsite document destructionPaper Shredding Don’ts

  • Don’t be tricked into giving away confidential information. Don’t leave sensitive information lying around the office.
  • Don’t release your data to a general waste vendor unless they have independent certified credentials for their paper shredding service.
  • Make sure that it is only paper information that enters the paper shredding process, aerosol cans and batteries can cause a fire to occur during the paper shredding service and this is certainly something that you do not want to occur.
  • Do not remove paper clips and staples from the paper, a professional paper shredding service can handle these small items.
  • Do not always go with the cheapest option, Data Protection is such a serious topic today with fines of up to 20 million for data breaches, the cheapest service option may not have you compliant with the Law. In this case the risk cost associated with receiving the service far outweighs the savings you may make receiving the service.

Paper Shredding Do’s

  • Go through your paper files to double check what you are shredding when hiring a paper shredding service.
  • Make sure that you are receiving a paper shredding service that is certified for the European Standard EN 15713, this standard proves that the vendor has appropriate procedures in place to handle your paper data
  • Make sure that the paper shredding service vendor is certified for the shred sizes No.3 up to No.6 of EN 15713. Shredding service providers can receive certification for EN 15713 but not including the shred size certification means that they may not be destroying the paper beyond reconstruction. Please see table below detailing the shred sizes.

Shred-Size-Table

Paper shredding and data security is and on-going effort for all businesses and private individuals today. Data is here to stay and that means that the threats associated with it are here to stay too.

Stay safe and secure, the risk cost is well worth the effort for security.

For further information and on site paper shredding advise please contact one of our team at info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

BYOD (Bring Your Own Device) to Work

BYOD policy

Is there a BYOD Policy in your Organisation?

Industrial paper shredding services that destroy confidential documents is a common practice for businesses and organisations. Data can be read on paper but also on electronic devices. We live in a world where there are more mobile devices than people in circulation and protecting this format of data must become common practice.

How well do you manage your policy? BYOD might be convenient for the employees but it brings additional risk of data breaches to the workplace.

BYOD refers to employees using their own smartphones, tablets, PCs, and other mobile devices, for work.

“The issue with BYOD is that it multiplies the number of networks, applications, and end points that company data may be accessed through.” If employees access their work emails via their smart phone the organisation still has a high risk of a data breach.

Therefore it is recommended that all size organisations become increasingly more pro-active regarding the use of BYOD to access work data.

Security in Shredding suggests the following guidelines to reduce the risk of data breaches:

  • Form a BYOD committee.
  • Create BYOD policies, such as limiting the amount of client information in emails, mandating a start-up password and inactivity time-out, and having data encryption.
  • Work with IT professionals to put security policies in place.
  • Work with HR professionals to educate employees about these policies.  “

There are more policies that can be incorporated that may better suit a companies needs for data security. As a result of putting these measures in place you are protecting the organisations sensitive data and you business.

Consulting with one of our data security experts at Security In Shredding. Data security is vital for our company to succeed and educating staff and clients on data security is paramount. Shredding confidential paper is just a part of our business, enquire about our media destruction service with one of our staff.

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

The Future Of Data Security

Secure Paper Shredding Hard Drive Shredding WEEE Destruction

Document shredding service are a vital part of Data Protection. Shredding services in Ireland when a clear out shredding is needed. Offsite shredding services can be incorporated into everyday business to comply with Data Protection laws and improving Data Security.

Siliconrepublic an Irish based article site recently posted an interesting article regarding the future of Data security. Data Security is now more than ever vital for businesses to succeed. Technology has continuously improved and grown over the past number of years. The devices used has greatly helped smaller businesses compete with larger companies. With all this growth in technology aspects of the technology have being lost or information about it has become confusing and conflicting.

Data Security with technology will always be a continuous process. Between encryption, mobile devices and cyber warfare means that there will be no end to this process. Security experts can only protect against known breaches. Hackers have a small window of opportunity to work with.

Data Security Small Business

What does this mean for your business. For one, hiring a confidential shredding service that is also reputable and recognised by governing bodies. A shredding service must comply with Data Protection laws. A shredding service implemented within your business will ensure that you are protecting your data and improving data security.

Data Security is more than just electronic devices and digital data. Paper also contains data. Sensitive data in particular must be accessed and handled correctly. Who has access to this data and how this data is destroyed when no longer in use. A shredding service will handle these documents and devices and destroy them in a confidential and secure manor. ISO 9001:2008 is a good mark to look out for before hiring a shredding service for your business.

This type of data is what hackers and criminals try to achieve and will prey on human error to obtain this data. Dumpster diving will occur and if your documents are not shredded or only used a simple office shredder will not securely destroy data. Digital data can be accessed easily if the data is not encrypted or has not being wiped correctly. USB keys should be kept securely in your possession if they contain data. When shredding ask for the DIN level of shredding required to ensure secure data destruction.

Awareness to these methods is paramount to the success of your business and Data Security. If a data breach occurs then your business can be liable and receive a hefy penalty.

Read the full article here:

https://www.siliconrepublic.com/enterprise/2016/03/24/cybersecurity-future-of-security-hackers

Details for a confdential shredding service please visit:

http://www.securityinshredding.com/

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Secure Paper Data Just As Important As Secure Digital Data

confidential shredding

Secure Document Shredding is integral for businesses to succeed. Confidential shredding services are widely available in the Limerick, Dublin, Galway, Cork and Waterford areas across Ireland.

Protecting paper data just as important as protecting digital data

With a lot of emphasis on digital records and cyber security, we must remember not to forget that paper continues to be a major course of breaches in many organisations.

There are many breaches that don’t catch the news headlines but when investigations are conducted within the organisations it is discovered that the vast majority of data breaches occur from the mishandling and improper disposal of paper data in offices by staff.

How do you reduce & eliminate paper Data Breaches you may ask?

The answer is simple;

  • Limit the authorisation of personnel to restricted files
  • Store all restricted files in one central location
  • Install company policies and ensure compliance
  • Manage all out of date files securely and confidentially
  • Source a secure, professional, certified Data Destruction Service Provider
  • Conduct in house audits for non-compliance of Data Management Policies
  • Seek advice from a professional certified and recommended Data Destruction Service Provider

Security In Shredding has over 30+ years experience in the provision of specialist services. With this knowledge we ensure that all staff abide by these standards. It is imperative now more than ever that companies use a proper shredding service in Ireland. Companies that hold sensitive data can be held liable if data breaches occur without proper security measures in place.

Small office shredders do not offer the same data protection as our shredding units. In fact Security in Shredding in 2010 developed and introduced the first of its kind in the world, high volume confidential paper shredder that meet Shred No. 6 of EN 15713.

It is easy to maintain data security with a little bit of know how and using a reputable shredding service will ensure that your business details are maintained and destroyed securely.

If you require any information regarding reducing and eliminating the risk of a data breach in your organisation contact us or visit our site http://www.securityinshredding.com/

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Methods Aimed To Prevent A Data Breach Within An Organisation

secure data, data security, document destruction

Along with a onsite paper destruction service, businesses on-line and electronic data can be vulnerable to a data breach if not adequately protected.

A data breach can occur from a small genuine mistake to a significant planned breach. In this article we will discuss methods any Organisation can take to help prevent a data breach occurring and in turn minimise the risks of experiencing negative public image and damaging press.

  • Training: All employees that handle sensitive documents and/or have control over/access to sensitive digital data should be trained appropriately. All employees should be made aware of the applicable Data Protection Act principles both at an Irish level and a European Level.  External obligation through legislation is important for all employees to be informed of however internal policies must be drawn up and communicated to all staff members.
  • Risk Assessment: All Organisations should conduct a risk assessment of their IT systems which in turn will help them to identify security threats and improve upon potential weaknesses.
  • Penetration Protection: Up to date anti malware software should be used to detect potential damaging malware on employee work devices. Periodic reviews should be complete to ensure that firewalls will defend against malware.
  • Encryption: All data inclusive of static data on external storage devices and data in motion which is data being sent between two separate devices should be encrypted. Encryption If information or devices are stolen; thieves will not be able to access the sensitive information.
  • Monitoring: We advise that employees should physically protect both electronic devices and paper records in their possession that contains sensitive data. While a Clean Desk Policy can help, it is sometimes difficult for an Organisation to ensure that employees keep their desk clean.
  • Control Access: Different members of an Organisation will need to access sensitive information at different times. Employees at each level should only have access to information that is relevant and required to their job. A secure ID system should be implemented within your Organisation that will only allow specific employees access to specific information whether it be on a device or on a paper record.

Physical Safeguards: Limit physical access to facilities where Company IT is housed. All hard drives and e-media should be securely destroyed in line with EN 15713 through a Data Processing firm when they are being replaced and/or updated. All organisation should partner with a document destruction expert that provides secure onsite paper shredding Dublin and secure offsite paper shredding Dublin. These data processing firms should have the capability to securely destroy both physical data held in paper format and digital data held on old hard-drives and data cartridges.

For more information please Email us : info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Dublin Paper Shredding – What to Keep and What to Shred

confidential shredding, Confidential Shredding Dublin

A secure document shredding services are available in the Dublin area. On site paper destruction is available to meet to your shredding needs.

Irish Businesses are required to comply with many levels of legal procedures in order to operate. From protecting personal data such as confidential client and employee details right through to safeguarding sensitive company information in addition to abiding by individual sector regulations. Failure to comply at any level can incur severe criminal and damage a companies reputation.

It may be the end of the annual year or the end of an accounting Year but all Organisation need to go through their archives, office files and offsite storage files to decide upon what is legally required to be kept and what can be passed to go through their paper shredding Dublin service.

The best and most appropriate method for any Organisation to differentiate their material from that that can be shredded vs that that should not be shredded is to separate the material into its respective generation timelines.

When we mention respective generation timelines for sensitive paper we are talking about material that is generated in the following;

  • Daily generation
  • Monthly
  • Yearly
  • After seven years

Daily generation;

Most Organisations will have some form of paper that is generated on a daily basis. This is one of the highest risk sources of a data breach occurring within an Organisation as staff throughout your Organisation may leave waste paper into general recycling or any other place where fraudulent people may get access to it.

The daily generated material is not required for Organisations to satisfy tax requirements and it is normally not relevant for audit purposes and it is for this reason that daily generated paper should enter your Dublin paper shredding service immediately. Examples of this material would be memos, internal emails and CV’s.

Monthly generation;

On a monthly basis it is advisable for Organisations to reconcile all transactions and clear out any paper that may be building up within temporary storage solutions. One it has been confirmed that all of the documentation is no longer required for tax purposes it is advised that Companies should shred the material through a Dublin document shredding service. Examples of these documents would be Route plans, meeting agendas, performance targets, credit card details and bank transaction documents.

Yearly/Annual generation;

This is the material that is required to be kept for a minimum of one year. Materials such as unsuccessful CV candidates (unless there may be legal action). It is important to at all times be vigilant of what Revenue requires to be kept for tax purposes in addition to what your own business may need in terms of long term expenses and business activities.

Discard after seven years;

In Ireland Companies have a legal requirement to retain certain documents for up to seven years. Once these sensitive documents have reached their seven-year period a Company can choose to have the material destroyed. It is advisable that this task should be an annual task as you will be capable of maximising your accuracy in the destruction process, maximise your success within an audit situation, maximise your storage space, minimise your storage costs and eliminates the detrimental build-up of old documents.

Examples of these documents would be; Invoices, Accounting records, company transactions, tax payments, VAT records.

For further information, relating to document retentions please visit; http://www.revenue.ie/en/business/running/keeping-records-revenue-audit.html and/or visit www.securityinshredding.com/ and our compliance team will help you with your query.

Alternatively Email us at: info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.