Top Tips; Implementing a clean desk policy (Secure document destruction Ireland)

During the implementation process it is important to have a clear confidential document shredding policy in place whether it is an onsite paper destruction system, a mobile paper shredding system, an off site shredding service or in-house shredding service the options are there to ensure compliance with Data Protection Legislation.

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Our advice!

  1. Your Clean Desk Policy must be put in writing

It is a good idea to clearly communicate the policy to all staff who are responsible for managing their confidential document shredding and management of their documents. We advise that you inform employees in writing as to how to follow your policy in addition to informing them why it is important to your Organisation. As Organisations deal with varying levels of sensitive information it is important to inform them as to the consequences if any member fails to comply with the policy and manage their onsite paper destruction effectively and securely.

  1. Provide secure storage

    (Data awaiting destruction through your mobile paper shredding service)

If you communicate your clean desk policy to all employees, you are on the right track for effective confidential document destruction management. One important factor to consider is the provision of secure storage containers. You cannot have a successful policy in place if your staff do not have anywhere available to them to store their sensitive documents that await the secure document destruction process. This point directly covered in the Data Protection Legislation in order to keep data safe and secure.

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  1. Encourage electronic data Vs paper data usage

When staff are encouraged to use electronic copies vs printing hard paper copies of information while working, your Organisation will benefit. You will reduce your requirement for confidential document shredding within your office, reducing your business costs, helping the environment while also increasing overall data security.

  1. Routinely complete full data back-ups.

This point is important for all business not only to maintain a Clean Desk Policy. However, when encouraging staff to complete their duties through electronic data forms to reduce the mobile paper shredding burden, it is essential to have an effective data backup system in place.

  1. Finally, begin your communication from The Top!!

This Clean Desk Policy has to be complied with and understood to be serious. If senior management do not follow the policy and continue to have paper pilling up and not routinely destroying their documents through the onsite paper shredding service, why would any other employees?

So make sure to get full agreement from all senior management to ensure a successful policy implementation.

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This is part two of a three-part blog providing information upon constructing, implementing and justifying your Clean Desk Policy. For any further information upon the Clean Desk Policy please contact one of our helpful team to go through the details and answer any possible queries you may have.

Contact: info@securityinshredding.com

 

 

Creating a Clean Desk Policy (Document Shredding Service)

Onsite shredding service, On site shredding service, Onsite paper destruction, On site paper destruction, shredding documents, document shredding servicesBefore we go into the specifics of your Document shredding services Ireland whether you are receiving an Onsite shredding service Ireland or allocating staff for shredding documents it is good to be familiar with a Clean Desk Policy and how to implement it successfully.

What is a Clean Desk Policy?

Well it is exactly what it says on your Data Protection Tin. It is an information security policy where all staff are to maintain a clean desk environment. We are all too used to a scenario of coming and going to the printer, taking notes from meetings, answering phone calls and responding to emails and before you know it your office desk has sensitive documents pilling up. We do not always place the importance of onsite destruction of that data into our busy days and we often tend to prioritise other activities.

Well with the introduction of New Data Protection Legislation increasing fines up to 20 MILLION EURO the priority for document shredding services to be in place has become No. 1, whether it is an onsite shredding service or an onsite paper destruction system implemented it simply has to be done and done correctly.

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 How to create the Clean Desk Policy (Onsite paper shredding)

It is recommended that all staff are made aware of the clean desk policy and the importance for maintaining their tidy environment and using your on site shredding service to get rid of unwanted and unneeded documents.

We at Security in Shredding constantly advice our clients to use our Triple “S” method for creating their clean desk policy successfully.

SCHEDULE your Day!!

First thing in the morning, all employees are to plan their day and/or make any needed amendments from planning made the previous day. Just keep things that are required on your desk and anything unneeded should be segregated and destroyed through your onsite shredding service. It will only take a few minutes but an accurate schedule is invaluable.

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Keep SAFE/SECURE!!

Never leave your desk with sensitive paper data left out. Most will have to leave their desks at some point during their day to fulfill their duties but whenever you do, file away anything no longer required for that day and securely destroy anything that is no longer needed at all. It is important to securely destroy the unneeded material through an onsite shredding service and receive your certifications of compliance.

SECURE SHRED!!

It is amazing how paper will pile up, just ask anyone who has completed end of year paper shredding clear outs. With this in mind, do not let paper that is no longer required to enter long term storage, whether that storage is in a filing cabinet, drawer of your desk of in a pile beside your PC, always make certain to destroy the paper with a document shredding service or an onsite paper shredding service.

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For more information upon our Clean Desk Policy and tips as to how to create one please contact one of our team, we are always here to help with your Data Protection concerns.

Contact www.info@securityinshredding.com

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Do’s and Don’ts – paper shredding service.

Security in Shredding Confidential Paper Shredding

When securely shredding your old paper data it is advisable to opt for a secure paper shredding service. Whether you are paper shredding Cork, Paper Shredding Galway or Paper shredding nationwide you should remember that a secure paper shredding service is best suited to save time, money and gives you peace of mind.

Onsite document destructionPaper Shredding Don’ts

  • Don’t be tricked into giving away confidential information. Don’t leave sensitive information lying around the office.
  • Don’t release your data to a general waste vendor unless they have independent certified credentials for their paper shredding service.
  • Make sure that it is only paper information that enters the paper shredding process, aerosol cans and batteries can cause a fire to occur during the paper shredding service and this is certainly something that you do not want to occur.
  • Do not remove paper clips and staples from the paper, a professional paper shredding service can handle these small items.
  • Do not always go with the cheapest option, Data Protection is such a serious topic today with fines of up to 20 million for data breaches, the cheapest service option may not have you compliant with the Law. In this case the risk cost associated with receiving the service far outweighs the savings you may make receiving the service.

Paper Shredding Do’s

  • Go through your paper files to double check what you are shredding when hiring a paper shredding service.
  • Make sure that you are receiving a paper shredding service that is certified for the European Standard EN 15713, this standard proves that the vendor has appropriate procedures in place to handle your paper data
  • Make sure that the paper shredding service vendor is certified for the shred sizes No.3 up to No.6 of EN 15713. Shredding service providers can receive certification for EN 15713 but not including the shred size certification means that they may not be destroying the paper beyond reconstruction. Please see table below detailing the shred sizes.

Shred-Size-Table

Paper shredding and data security is and on-going effort for all businesses and private individuals today. Data is here to stay and that means that the threats associated with it are here to stay too.

Stay safe and secure, the risk cost is well worth the effort for security.

For further information and on site paper shredding advise please contact one of our team at info@securityinshredding.com

Should I Use “On Site” Or “Off Site” Shredding Services

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To Shred Here or Over There?

Deciding weather your base of operation should avail for off-site or on-site shredding, there are a few key points to consider. The difference with off-site shredding than on-site is that material is transported in locked bags, usually in locked containers, to our secure shredding facility. On-site shredding or mobile shredding, our truck comes to you, and the paper is shredded right there on the premises.

Which Is More Secure?

Comparing the two methods: Which one is more secure? What is the most environmentally friendly choice? What does each cost? What’s right for my business?

All good questions, which hopefully we will shed some light on for you. Most importantly when choosing one of the two, the decision should and must be yours. The vendor will provide the best information regarding which process to choose. You know the business and which method suits you more.

Data protection is vital for business success and reputation. Data breaches can and will occur if businesses and organisations do not protect their data adequately. Our on-site and off-site shredding services are completely secure.

Our mobile Shredding unit is specially designed to handle and destroy your documents securely and confidentially on-site. Our off-site shredding is also done securely and all data is handled by or trained and screened staff.

Both methods are done securely where on-site will give you the added bonus of physically seeing your documents destroyed, giving you great piece of mind.

Does Your Location Suit?

Depending on your business location will effect weather or not on-site or off-site shredding is the correct method. Things to consider:

  • noise and air pollution from the truck if in built up area
  • Accessibility of the truck to your premises
  • The quantity of material to be shredded.

All our shredding services, we provide a certificate of destruction once the destruction process has being complete. Off-site shredding, is same day shred to ensure your data is protected at all times.

Off-site shredding might be a better option for other customers. When a company has a high volume of information to shred, a mobile shredder may be too time-consuming or too small to complete the job all at once. This is especially true when purging numerous boxes of archived records.

Van collection & same day shredding.

Each box must be emptied into a cart, each cart holds about eight boxes, and it takes two minutes to lift, dump and return the cart to the ground.  All told it’s about five minutes to process a cart.  (In this case, even if you normally have on-site service, having a staff person follow the truck to witness the shredding at our facility is worth considering.)

Shredding Event & recycling

Environmental Bounus

Choosing one of our shredding services will help benefit the environment. There is a greater pressure from EPA & Local Authorities etc, to issue reports to them. It is more than just document shredding, you are also benefiting the environment when choosing Security in shredding.

So Which One Is For You?

If you have a small to medium amount of confidential material on a regular basis, or when you purge, on-site may be the right choice. There may be an issue due to time or space limitations or noise or fumes. Then consider off-site shredding. As you can see, there are a number of factors, and it’s not really “one size fits all.”

For more information regarding any of our services or what can or cannot be shredded, then email us at: info@securityinshredding.com

Onsite Document Shredding Available Near You

Security in Shredding Confidential Paper Shredding

Confidential document shredding services, document & product destruction are services available through Security In Shredding. Our quality service provides security and confidentiality to document destruction services.

Security In Shredding are specialists in confidential documents & product destruction services. We regularly provide these services to government departments, public and private companies as well as home owners throughout the Republic of Ireland.

Onsite shredding is internationally recognised as the most secure method of destroying sensitive and confidential paperwork. Shredding to a Din level 6 is a security standard which is vital for the security of data destruction.

Available Near You!

Security In Shredding on site shredding trucks are available in the Republic of Ireland. A once off large shred is available or scheduled of on call services are also available to suit your needs.

We offer a range of destruction solutions for all your paperwork, hard drives, videos and all electronic office equipment. Fully licensed and NWCP, your confidential material is safe with Security In Shredding. We are a data processor and once we have your documents, it is our responsibility to destroy the documents.


Maintaining confidentiality is essential in today’s business world. Now more than ever data security and data protection is vital for business success. More than for business success, it is the law to protect your data under the data protection act.

We provide our customers with the most secure method of confidential document destruction available, fully transparent with same day shred for collection services.

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We Destroy Digital Data Devices

Along with protecting confidential paper documents. Your digital data must be protected also. Ignorance and human error are major risks with digital devices. One method that ensures data destruction is to physically destroy the drive. Our IT & Media Data Destruction Systems provide a 100% guaranteed destruction policy.

Call us today for any enquires you may have regarding our Shredding Services and or IT & media destruction, then email us at: info@securityinshredding.com

Looking For On Site Document Shredding In Limerick Or Galway

Security In Shredding on site service

Running and maintaining a business requires content and data. this is displayed through paper and digital data. Ensuring data confidentiality is paramount to business success. Shredding or destroying your documents is one method of data destruction.

Not Just Any Aul Shredder

Shredding documents does improve data security. A simple office shredder shreds paper but this can be reconstructed. Industrial paper shredding specialists are available to handle all your data destruction needs.

Reputable document destruction companies operate within data protection laws and the Data Protection Commissioner (DPC.) A reputable paper destruction will shred all your documents to a level beyond reconstruction. A Din 66399 Standard is used by shredding companies and ensure a high level of quality shredding.

What Is Din 66399

At Security in Shredding we are experts in the Data Destruction Industry and we are happy to explain the new DIN 66399 shredding standard to our clients as their knowledge on it and the benefits from it is limited.

The modern DIN 66399 replaces the DIN 32757 and for the first time divides data destruction into three separate protection classes and seven security levels in total.

Secure data destruction

Call Us & We Will come To You

Any and all paper data can be shredded and destroy your documents confidentially and securely with our specialised trucks. Our On site Shredding is available for scheduled services or on call service. We regularly operate throughout Ireland and in Limerick and Galway regions.

  • We provide lockable bins and our trained staff will handle these bins from your premises to the truck.
  • The secure receptacle is automatically lifted by our mobile shredding technology and is constantly under surveillance and watched through our on-board monitor.
  • Our mobile shredding unit destroys the client’s material on site at their premises.

Our specialised trucks can handle 1 X 240 Litre receptacle per minute. This will require minimal amount of time to shred your documents providing an efficient and excellent service. The service is also environmentally friendly.

What Can We Shred?

Clients will ask us what can be shredded? there are a number of documents and document types that can be easily shredded by us. “Lever arch files,” “older files,” and or “archive files” are often asked if they can be shredded. They can be shredded.

We have a list of recommended documents to shred, view our what to shred list  of recommended documents to destroy.

For more information on our services please visit our site or email us an enquiry at: info@securityinshredding.com

Clear-out (Purge) Shredding Service Limerick & Galway

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A confidential shredding service when doing an on site shredding, are also available for purge clear out shredding if needed. Our specialists are available for On Call service or scheduled service. For any large quantity shredding done in the least amount of time.

Why Purge Your Documents?

Clear out shredding is usually a once off service, if you have accumulated a lot of paper over time and or archived paper documents. This creates a lot of clutter for the office which in turn can lead to increased stress levels.

The more paper clutter that builds up the greater the risk of sensitive data being mixed in with non essential data. It creates an unnecessary data breach risk. With current data protection laws, it is essential that you protect your data at all times.

Failure to properly destroy your data correctly and if data breach occurs and you will be liable for the data breach. Often resulting in a heavy fine against your business.

When you implement a clear out service, you are ensuring that all your data (sensitive or not) is being handled and destroyed correctly.

On Site Shredding Benefits

Onsite document destruction & Purge Clear out Service

With our industrial paper shredding trucks, we can perform the purge shredding securely and confidentially on site where ever your location. Our trucks can handle a large amount of paper in one call out. Destroy the documents by using one of our lockable container when being transported to the truck.

For added protection the shredding on site can be monitored by you our a trusted staff member. Weather it is done through CCTV and or physically view the shredding process yourself.

Our Added Value

At Security in shredding, our shredding standard is done to a high security standard (Din 66399 or level 6.) This level of shredding ensures that your document confidentiality is maintained throughout the destruction process.

One of the most important factors in any service in today’s environment is that proper health and safety is adhered to. Due to our policies and procedures the service delivery is at all times reliable, efficient, safe and secure.

Certification of Document Destruction:

A Certificate of Destruction will be issued post shredding service delivery during the invoicing stage. This Certificate is All Security Mobile Shredding Ltd.’s guarantee that all paper waste at a stated period in time and locations was destroyed confidentially.

For more information on our industrial purge shredding service or confidential shredding Limerick or confidential shredding Galway then email your enquiries to:

info@securityinshredding.com or visit our site at www.securityinshredding.com

 

Confidential Paper Shredding In Limerick & Galway

Security in Shredding Confidential Paper Shredding

Why Should I Shred My Paper Documents?

Does your business or organisation use paper on a daily basis? Does this paper contain data of personal details? These are simple questions but if answered yes then you are required by law (both Irish and EU law) to ensure that your sensitive data is destroyed correctly.

If a data breach occurs, it will be your business or organisation that suffers with a hefty penalty or fine for the breach. Your current shredding company may not be liable for the breach. Ultimately it comes down to you to protect your data.

More than just a fine but the representation loss from a data breach can result in a severe loss of business if customers have no confidence with how their details are maintained in a secure manner.

How Do I Choose a Confidential Paper Shredding Company?

Any reputable shredding company will comply with Irish and EU data protection laws. Choose a shredding company that has Din 66399 Standard which is an EU directive and is used by Security in Shredding trucks when on site shredding paper documents.

A confidential shredding company that provides a Din level 6 shred, will destroy documents beyond recognition. Avoid using generic office shredders as they do NOT provide adequate data destruction. The paper shredded can be restored which is a huge data breach risk if continued.

Protecting your data is paramount for business success and recent changes to data protection laws

Choose A Paper Shredding Company Right For You

Security In Shredding on site service

When choosing your paper shredding company you have options to what service you desire. At Security in shredding we offer On Site Shredding in your premises. With this service we can provide lockable bins and our trained staff will handle and destroy your paper documents on site with our specialised truck.

This service can be done on a scheduled basis or an on call basis. We also provide clear out shredding (purge clear out) for large scale document shredding to remove clutter or unwanted documents from your office.

Off Site Shredding

If On Site shredding does not appeal or work for you then Off Site Shredding services are also available. This consists of bag collection service. Your paper to be shredded will be stored in lockable sealed bags which are provided by us. Collected by our trained staff and put into our secure vans and shredded at our location.

Once shredding has being completed, we provide you with a certificate of completion ensuring the paper shredding process has being completed. Giving you piece of mind that your paper documents were destroyed confidentially.

Shredding Limerick & Shredding Galway

For any and all your confidential shredding needs in the Limerick and Galway areas. Security In shredding offers a top quality and secure service. We comply by the Irish and EU laws and practices, to ensure that your data is protected when paper is being shredded.

For more information on our confidential shredding Limerick and confidential shredding Galway email us at: info@securityinshredding.com 

Alternatively visit our site for more information on our shredding services. www.securityinshredding.com

 

5 Reasons To Hire an On-Site Paper Shredding Service

Security In Shredding on site service

At Security in Shredding our On site shredding is available for a scheduled call outs. Confidential shredding is available in Galway, Limerick and throughout Ireland.

Securing the confidentiality of data generated through business activity has always been of paramount importance for an organisation/individuals reputation. As competition increases, it is important to eliminate the risks that may lead to the loss of client business and severely damage their reputation.

While today much of the work is done online, the hard copies of some documents are still maintained for the purpose of information sharing or as documented records that need to be produced during meetings or during audit trials by regulatory authorities. To protect the information in these documents, the businesses therefore need to destroy and dispose it safely and responsibly.

Using a conventional office paper shredder could be an option but for higher volumes of documents with varying levels of data protection requirements and critical information contained on them, it is not viable and safe to use. This is when a professional paper shredding service comes helps the businesses securely dispose of their offices documents and comply with all relevant legislation.

Data Protection, Secure Paper Shredding

Following are the top 5 reasons why you should prefer an on-site paper shredding service over traditional office shredder:

  • Destroys the Document Completely: The office shredders shred the documents in strips that can easily reconstructed to retrieve the data. The on-site professional service guarantees the complete destruction of the document into cross cut particles, making it completely impossible for any person to reconstruct.
  • Facilitates Efficient Management of Resources: An office paper shredder occupies a lot of space and takes a lot of time to install and operate. You need to dedicate an employee for this task which normally takes half an hour or even more depending upon the volume of the documents to be shredded. In addition to that the issue with regards to deciding upon what needs to be destroyed and what can enter the traditional recycling streams.

The employee will also require the relevant training with regards to data protection if they are to be left with the responsibility of destroying the documents. At that time, the employee is not executing anything productive for future business. While half an hour or so may seem a small length of time at first but the annual figures will finally give you a clearer picture of how much time your employee has spent in this non productive activity.

  • Information Security: To shred the documents, you have to delegate a specific employee for this task which means you are giving all your company’s confidential information in the hands of a third person who may or may not be loyal to the company. Therefore, calling for an on-site paper shredding service is a better option because these people are only focused towards doing their job and they are not at all concerned about the information contained in the document.
  • Cost-effective: Hiring the services of a professional paper shredder saves you money because you don’t have to bear the maintenance and repair costs of the machine in addition to the wages and training expenses. Moreover, your employees will continue to earn more profits for the company by working on core business projects rather than engaging in paper shredding work.
  • Additional Services: Some paper shredding companies also provide additional services such as dismantling of IT equipment, electronic hard-drives destruction and consultancy to give a complete piece of mind to its clients. So, it is a one-stop shop for all your security needs.

With all these benefits, an on-site paper shredding service is certainly the best way to secure the business critical information. Always look for those companies that also offer additional services so you don’t need to go to different companies for your every security need.

Any questions or queries, then please email us at: info@securityinshredding.com

Top 5 Reasons Why You Should Hire An On-Site Paper Shredding Service

confidential shredding, clean desk policy

At Security In Shredding on-site paper shredding services is available throughout Limerick and Galway regions. Protecting your sensitive data from data breaches is hugely important for a business or organisations reputation and compliance with EU laws.

Securing the confidentiality of a business document has always been of paramount importance. As the competition grows, it is important to eliminate the risks that may lead to the loss of business and reputation.

In today’s world, a vast amount of work is done online, the hard copies of some documents are still maintained for the purpose of information sharing or as documented records that need to be produced during meetings or during audit trials by regulatory authorities. To protect the information in these documents, the businesses therefore, need to dispose it off safely when they are no longer required. Conventional office paper shredders are not an appropriate option as many of these shredders do not destroy paper beyond reconstruction therefore they are not a viable option.

This is when a professional paper shredding service comes into the limelight that helps the businesses securely dispose of their office documents.

Following are the top 5 good reasons why you should prefer an on-site paper shredding service over traditional office shredder:

  • Destroys Documentation Beyond Reconstruction: The office shredders shred the documents in long strips that can easily be put back together by anyone easily. The on-site professional service guarantees the complete destruction of the document, making it completely impossible for any person to put them together and read.
  • Facilitates Efficient Management of Resources: An office paper shredder occupies a lot of space and takes a lot of time to install and operate. You need to dedicate an employee for this task which normally takes half an hour or even more depending upon the volume of the documents to be shredded. At that time, the employee is not executing anything productive. While half an hour or so may seem less to you at first but the annual figures will finally give you a clearer picture of how much time your employee has spent in this non productive activity.
  • Information Security: To shred the documents, you have to delegate a specific employee for this task which means you are giving all your company’s confidential information in the hands of a third person who may or may not be loyal to the company. Therefore, calling for an on-site paper shredding service is a better option because these people are only focused on providing a secure, professional, high standard data destruction service for the client.
  • Cost-effective: Hiring the services of a professional paper shredder saves you money because you don’t have to bear the maintenance and repair costs of the machine. Moreover, your employees will continue to earn more profits for the company by working on core business projects rather than engaging in paper shredding work.
  • Risk: The Professional Data Destruction Service Provider, is 100% responsible for your data. As a result from hiring this Data Destruction Provider, they are taking on the Risk of ensuring that your confidential documents are destroyed in compliance with relevant standards and beyond reconstruction. By using Security In Shredding, you will be employing a Service Provider who can provide a completely closed loop on-site or off-site secure data destruction service.
  • Additional Services: Some paper shredding companies also provide additional services such as dismantling of IT equipments, electronic hard-drives, electronic equipment, digital scanning and archiving, to give a complete piece of mind to its clients. So, it is a one-stop shop for all your security needs.

With all these benefits, an on-site paper shredding service is certainly the best way to secure the business critical information. Always look for the service providers that offer 100% complaint services and certified services.