How college students can protect their identity – Presidential Election or not

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While the US presidential election is heating up as it comes to the closing weeks, identity theft is still being committed at seriously high rates.

In this article we will take you away from the US Republic and Democrat debates, campaigns and news to highlight some handy tips for college students to protect their identity. It is more than simply availing of a confidential paper shredding service or completing your document destruction at home with an onsite paper shredding service

Amongst all of the people that are vulnerable of being victim of identity theft, college students are possible the highest risk sample. All young and mature students need to be made aware of this so they are armed with the appropriate information to protect themselves and their identity.

Even with the majority of students across the world tending to be “strapped for cash” this does not dis-incentivise these thieves from attempting to steal their identity. In the majority of cases these thieves only want to take advantage of a clean credit record. Below there some brief points on how students can become aware and safe against identity theft.

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  1. Always ensure that personal sensitive mail is only sent to your personal email address. College emails can be extremely vulnerable to hacking. When your old computers are being replaced, always avail of a hard-drive shredding service where the data bearing hard-drive is securely destroyed and the data is irretrievable.
  1. Store important documents under lock and key. Keep them safe and secure and once you no longer require them always, always have them securely destroyed through a shredding company. Never just throw these document away, there are a number of solutions available to have these document destroyed. Examples would be an onsite paper shredding service, an offsite paper shredding service as long as the service is certified for confidential data destruction service
  1. Never allow other people to borrow your credit card, even if it is a family member. Another handy point is to never be a co-signer for any loans.
  1. Always have up to date anti-virus on your computer devices.
  1. Credit card and debit card statements, review regularly for any suspicious activity.
  1. Only shop on familiar websites. You should always be certain that the business is legitimate.

For any further information upon how to protect your identity please contact one of the Security in Shredding team and visit our website www.securityinshredding.com

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Confidential Paper Shredding Industry welcome Budget 2017 increase in funding for The Data Protection Commissioner

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This week confidential paper shredding service vendors welcome the decision in this weeks budget for additional funding being allocated to The Data Protection Commissioners office. The additional funding makes up an increase of €2.8 million to the previous figure. This increase brings the total funding from The Irish Government for 2017 to €7.5 million. This much welcomed funding will be allocated to police and enforce the Data Protection Acts and protect Irish citizen’s data.

Even with the relatively small geographical size of Ireland, it has been difficult for the policing authority to monitor all activates by Organisations to ensure compliance with Data Protection.

An example; it can be difficult to investigate whether Organisations are complying with requirements for Data Processing (paper shredding) Cork while also completing the same for paper shredding Galway with almost 200 Kilometres in-between. The welcome news will certainly make an improvement in Ireland for Data Protection compliance and in turn protect our personal information.

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Whether it be confidential paper shredding Dublin or confidential paper shredding Limerick this announcement will help The Data Protection Commissioner to increase their employee numbers and enable them to fill in their new role with The General Data Protection Regulation from Europe.

Vice Chairman of the ISIA (SDD Division) said “This additional funding is a great step to further protecting European citizen’s personal data. With fines for a breach of legislation increasing up to €20 million it is a welcome announcement and Organisation now have the opportunity to comply.”

Shredding Companies Ireland will also have to make the leap to become compliant data processing firms, today there can be a number of high risk vendors in operation and education is the first step in protecting our data.

For any advice upon data protection and making your Organisation compliant please do not hesitate to contact one of our team through our website www.securityinshredding.com.

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

10 Tips for protecting sensitive data in your Organisation

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The two main reasons why Organisations need to protect their data through hiring shredding companies Ireland or establishing security protocols are;

Reputation & Legislation both of which effect the financials of any given Organisation.

All companies inclusive of Shredding companies Ireland need to have some best practices in place to protect their sensitive data.

Historically legislation has varied from region to region within the EU which meant for example; a company receiving confidential shredding limerick may not be subject to the same fines, penalties and procedures as an Organisation receiving confidential shredding Paris.

With the new General Data Protection Regulation coming into effect the legislation will be harmonised across Europe. In 2018-2019 Organisations who experience a data breach through failing to have off site document shredding services in place will receive fines that will be subject to the same criteria as another Organisation may be in another region within Europe.

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Below is a small list of;

Ten Top Tips for protecting sensitive data within your Organisation;

  1. Ensure that all passwords are encrypted in nature. Do not have passwords easy to remember and introduce an encrypted method for password production.
  2. Protect against new malware. Constantly update your software to protect your Companies sensitive information. New malware is being released all the time so you need to be up to date to be protected.
  3. Eliminate USB Key memory drives. When possible Organisations should have a USB ban as it could lead to data being lost from your Company.
  4. Education, knowledge is power. Organisations are advised to run education courses for staff with specific responsibility for Data Protection.
  5. Be ready for disaster. Create a plan of action to follow in the case of a data breach. Fast and effective procedures for disaster reaction can make a significant difference to legal ramifications & your corporate reputation.
  6. Have reward systems vs penalty systems in place for staff. In an event of a data breach the key thing to take away is “what have we learned from this?” vs how will I punish the given employee.
  7. Be lenient with employee internet rules;
    1. A lock down scenario is not advised as studies have shown that it increases the likelihood of staff working around these sanctions while also putting your Organisation’s information at risk. Speak with staff, find out what they want and plan the best method of granting it to them.
  8. Establish a remote wipe facility;
    1. Leaving and losing mobile devices containing sensitive data is a growing concern for Organisations today. It is advised that you should encrypt all data on these devices and have a remote wiping facility.
  9. All confidential Information needs to be Encrypted.
    1. Do not make it easy for people to get access to information.
  10. Inclusion of staff. Include staff in all data protection control implementation. Do not depend on general information streams to effectively communicate the new rules and procedures in place, make specific meetings with the specific departments to effectively communicate your message.

For further information upon how to protect your Organisation from Data loss please contact one of the Security in Shredding Team.

Email: info@securityinshredding.com

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Secure Data Processing – What is it?

Security in Shredding Confidential Paper Shredding

Data processing can be defined as “the carrying out of operations on data to retrieve, transform, or classify information”. When completing paper shredding Dublin, paper shredding Limerick or Paper shredding Ireland you are transforming confidential documents that are highly valuable into destroyed paper which is ready to be recycled and holds a value that the recycling market dictates.

Before paper documents enter a destruction process they have a high monetary value to the fraudulent industry as they can be used for identity theft to name but one use.

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It is important never to treat your waste paper material as a waste product as it is far more valuable than waste. Not alone are the theft issues serious risks but there is also significant fine for Organisations that experience data breaches which are due to go up to 20 million euro.

Another important factor is that The Data Protection Laws apply to “data”, there is no reason to think that paper equates to “data”. It is for this reason that a secure data processing service that destroys all of your waste paper material is implemented instead of a simple offsite paper shredding service as you need to be certain that your service provider acknowledges that it is your data that they are destroying.

For more information upon waste paper management either our Off site shredding service Ireland, or our mobile paper shredding Ireland service please email info@securityinshredding.com

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Why is waste office paper not actual waste? (Onsite Paper Destruction)

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Historically and in some cases today people and Organisations have disposed of waste paper through waste recycling streams and have not hired in an Onsite shredding service nor an offsite shredding service for documents that are no longer required.

Within this blog entry I will be discussed Waste Vs Data (Liability).

Under Waste Management Legislation paper contains a European Waste Catalogue (EWC) Code, now this code means that the material needs to;

  1. Be recycled in line with The European Waste Hierarchy
  2. Be handled and processed through an Organisation that have a waste permit.

Having a waste permit does not mean that you are a waste company and in turn, having systems in place to recycle paper does not mean that you are a Data Processor that provides paper shredding services (I will cover this in more detail later).

Organisations such as Construction firms, Removal firms and Storage firms have waste permits in order to carry their materials but none of these firms are waste operators.    With this in mind, why would you release your confidential information that holds legislative fines of up to 20 Million Euro to a waste firm to recycle for you? Even if the waste firm offers “secure paper shredding services”, there is still no reason to justify releasing your data to them based on your legislative responsibility and obligations.

Off site document shredding

Data Processor Vs Materials Processor

A Data Processor is a person/Organisation who processes (E.g. Destroys) personal data on behalf of a Data Controller. A Data Controller is a person/Organisation who controls the contents and use of personal data (Any Organisation).

The key point to take away here is that Data Protection Laws only apply to Data Processors and Data Controllers. So, if a Data Controller (You) releases “waste” paper DATA to a waste firm to be recycled (Securely or not), under Data Protection Law you have released personal data to an Organisation who may not be a Data Processor and the waste firm may understand it as you (The Data Controller) has actually releases waste material (Paper material) for recycling. In the case of a data breach occurring here who do you feel will be at fault and who will receive the fines of up to 20 Million Euro, yes your correct, it will be you The Data Controller.

So when you are deciding upon what paper shred service to implement within your business, it is important to understand that you need a Data Processing Firm to destroy that data for you. If an Organisation is for example offering secure onsite paper shredding or secure offsite paper shredding they need to acknowledge that it is Data that they are processing for you.

For more information upon Data Protection and how to protect your business please contact one of our helpful team at;

info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Top Tips; Why use a clean desk policy? (Onsite paper destruction)

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Why? (Clean Desk Policy & Document Shredding)

This is simple, if you do not have a clean desk policy and complete either onsite paper destruction or use an offsite paper shredding service you are increasing the amount of risk that your Organisation is subject to.

New Regulation (Encourage Onsite Paper Destruction)

With the introduction of The New General Data Protection Regulation this year, Organisations failing to appropriately manage their waste paper data and go on to experience a data breach can be subject to fines of up to 20 Million Euro in 2018.

With that said, the importance for Organisations to have appropriate procedures in place for waste document destruction has become a leading factor for senior management today. Examples of such systems would be an Offsite document shredding service, an offsite document destruction service, an onsite document destruction service or in-house paper shredding Ireland.

Security in Shredding Confidential Paper Shredding

A Clean Desk Policy helps protect your Organisation, your clients and your reputation amongst the general public. Within all Organisations there is data the is “Sensitive in Nature” and most business activities require confidentiality. With everyone in the office having contact with certain information it is essential for them to protect that data from unauthorized access. Your Clean Desk Policy will help reduce the risk of information leaking from your Organisation and increase the overall data security making sure all unneeded information enters your offsite paper shredding service Ireland.

In addition to overall security through ensuring all waste paper is destroyed through your offsite document shredding service, studies have shown that when employees are in a clean work environment their work efficiency increases. This productivity increase will translate to your customers increasing their peace of mind and in turn potnetially increasing your client numbers.

When a client is aware of your procedures they will increase their trust in your Organisation as they know that no data will be left unattended and all data no longer required will be securely destroyed through your off site paper shredding service Ireland.

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This is the third and final part of our three-part blog on constructing and implementing your clean desk policy. For more information upon Clean Desk Policies please contact one of our team at Security in Shredding, we are happy to be of help with this serious topic of Data Protection.

Contact info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Creating a Clean Desk Policy (Document Shredding Service)

Onsite shredding service, On site shredding service, Onsite paper destruction, On site paper destruction, shredding documents, document shredding servicesBefore we go into the specifics of your Document shredding services Ireland whether you are receiving an Onsite shredding service Ireland or allocating staff for shredding documents it is good to be familiar with a Clean Desk Policy and how to implement it successfully.

What is a Clean Desk Policy?

Well it is exactly what it says on your Data Protection Tin. It is an information security policy where all staff are to maintain a clean desk environment. We are all too used to a scenario of coming and going to the printer, taking notes from meetings, answering phone calls and responding to emails and before you know it your office desk has sensitive documents pilling up. We do not always place the importance of onsite destruction of that data into our busy days and we often tend to prioritise other activities.

Well with the introduction of New Data Protection Legislation increasing fines up to 20 MILLION EURO the priority for document shredding services to be in place has become No. 1, whether it is an onsite shredding service or an onsite paper destruction system implemented it simply has to be done and done correctly.

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 How to create the Clean Desk Policy (Onsite paper shredding)

It is recommended that all staff are made aware of the clean desk policy and the importance for maintaining their tidy environment and using your on site shredding service to get rid of unwanted and unneeded documents.

We at Security in Shredding constantly advice our clients to use our Triple “S” method for creating their clean desk policy successfully.

SCHEDULE your Day!!

First thing in the morning, all employees are to plan their day and/or make any needed amendments from planning made the previous day. Just keep things that are required on your desk and anything unneeded should be segregated and destroyed through your onsite shredding service. It will only take a few minutes but an accurate schedule is invaluable.

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Keep SAFE/SECURE!!

Never leave your desk with sensitive paper data left out. Most will have to leave their desks at some point during their day to fulfill their duties but whenever you do, file away anything no longer required for that day and securely destroy anything that is no longer needed at all. It is important to securely destroy the unneeded material through an onsite shredding service and receive your certifications of compliance.

SECURE SHRED!!

It is amazing how paper will pile up, just ask anyone who has completed end of year paper shredding clear outs. With this in mind, do not let paper that is no longer required to enter long term storage, whether that storage is in a filing cabinet, drawer of your desk of in a pile beside your PC, always make certain to destroy the paper with a document shredding service or an onsite paper shredding service.

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For more information upon our Clean Desk Policy and tips as to how to create one please contact one of our team, we are always here to help with your Data Protection concerns.

Contact www.info@securityinshredding.com

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Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Do’s and Don’ts – paper shredding service.

Security in Shredding Confidential Paper Shredding

When securely shredding your old paper data it is advisable to opt for a secure paper shredding service. Whether you are paper shredding Cork, Paper Shredding Galway or Paper shredding nationwide you should remember that a secure paper shredding service is best suited to save time, money and gives you peace of mind.

Onsite document destructionPaper Shredding Don’ts

  • Don’t be tricked into giving away confidential information. Don’t leave sensitive information lying around the office.
  • Don’t release your data to a general waste vendor unless they have independent certified credentials for their paper shredding service.
  • Make sure that it is only paper information that enters the paper shredding process, aerosol cans and batteries can cause a fire to occur during the paper shredding service and this is certainly something that you do not want to occur.
  • Do not remove paper clips and staples from the paper, a professional paper shredding service can handle these small items.
  • Do not always go with the cheapest option, Data Protection is such a serious topic today with fines of up to 20 million for data breaches, the cheapest service option may not have you compliant with the Law. In this case the risk cost associated with receiving the service far outweighs the savings you may make receiving the service.

Paper Shredding Do’s

  • Go through your paper files to double check what you are shredding when hiring a paper shredding service.
  • Make sure that you are receiving a paper shredding service that is certified for the European Standard EN 15713, this standard proves that the vendor has appropriate procedures in place to handle your paper data
  • Make sure that the paper shredding service vendor is certified for the shred sizes No.3 up to No.6 of EN 15713. Shredding service providers can receive certification for EN 15713 but not including the shred size certification means that they may not be destroying the paper beyond reconstruction. Please see table below detailing the shred sizes.

Shred-Size-Table

Paper shredding and data security is and on-going effort for all businesses and private individuals today. Data is here to stay and that means that the threats associated with it are here to stay too.

Stay safe and secure, the risk cost is well worth the effort for security.

For further information and on site paper shredding advise please contact one of our team at info@securityinshredding.com

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Benefits of Shredding Documents On Site

Security In Shredding on site service

Shredding documents is a highly beneficial process to protect your data within businesses and organisations. A reputable shredding service will shred your documents on-site to better suit your data destruction process.

Shredding paper on-site gives peace of mind. It offers security and reassurance to organisations. An organisation can in fact nominate a representative to view the destruction through a monitor on the side of the truck. Either system ensures that ALL DATA is shredded BEFORE leaving a site.

All material is destroyed beyond recognition.

shredded paper

On Site Shredding Benefits:

We supply the highest standard, most efficient mobile shredding machine on the Irish market.

This system includes the supply of secure wheelie bins and a regular call-out service to our customers. Our operators do not see or touch any documents before they are shredded. The output of the shredding machine is 2.5 tonnes per hour, the equivalent to a 240 litre wheelie bin per minute. As a result, we use the minimum amount of time while providing our customers with the most professional and efficient service possible.

Security Shredding Eliminates Risk:

  • Prevent information leaks and breaches of security
  • Reduces your risk from improperly discarded documents
  • Reduces risk of identity theft
  • Reduces your risk of recovery
  • Reduces your storage costs
  • Saving employee time from document shredding
  • Minimum time used for speedy efficient shredding service
  • Affordable and cost effective
  • Become an active business in protecting the environment

“Scheduled”, “On Call” or “Clear Out”

We provide a variety of services to better suit your needs or destruction process. We can shred your documents on a specific date available. Clients can call our trained staff and make an appoint for our truck to come out to your base of operation.

Or a once off large shred of Clear out shredding is also available. Due to the efficiency of our on site mobile shredding units we have the capability to destruct high volumes of material efficiently. This service can also be scheduled by contacting our staff.

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At Security In Shredding we provide more than just a paper shredding service. We shred a number of items and old or unused items. For more information on our shredding services, please get i contact with one of our staff at; info@securityinshredding.com 

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.

Offsite Document Shredding in Limerick

 

Van collection & same day shredding.

Ever since the advent of information technology, Hi-Tech gadgets and devices, the risk of identity theft and hijacking has increased in a formidable manner.

The need for confidential documents shredding has become everyone’s requirement today so as to keep their important confidential documents safe and secure. Procuring and deploying a paper shredding machine at office premises is effective until the documents are not of high confidentiality like bills, internal notes, circulars, employee data and newsletters.

But when it comes to secure and confidential legal written documents & data then you need to hire a professional document shredding service provider company. In this blog, we will talk of offsite document shredding Limerick process of Security in Shredding and how it is benefiting the companies in protecting their official confidential records.

Security in Shredding provides high security document collection vehicles, security screened and trained shredding staff at the client’s location to securely collect all the confidential documents and brings it to the confidential shredding process. The ‘Same Day Shred’ policy provides the clients with satisfaction that their confidential documents are destructed the same day as collection.

Security in Shredding are not a waste operator like many companies in Limerick area, the secure destruction of clients data is the primary business of security in shredding and there is no cardboard/paper and plastics processed at our facility. When clients release their data to a waste operator there is little to no accountability as the material is a waste that has been released for processing (Recycling).

When releasing your paper data to Security in Shredding you are releasing it to a registered data processor to process the data (Destroy) professionally with total accountability. Besides this, the Certificates of Destruction and Recycling provided by the shredding company to the client ensures full guarantee and tractability of their material.

document shredding

The professional staff collects the secure confidential documents from the client and the shredding bags are secured for transportation. The document shredding units have the capacity to destroy approx 100kgs of confidential papers in one minute.

Besides this, security in shredding also provides service for On-site paper document shredding limerick, where the on-site paper document shredding units are fully automated and totally unique. This means that client’s secured confidential material waste is neither seen nor touched by the shredding staff, ensuring full security and confidentiality to the shredding process.

Any questions or queries please email us at: info@securityinshredding.com

 

Specialising in secure confidential document shredding services with a reputation for exceptional security, customer service. Delivering value for money and the utilisation of leading technology compliant to the highest security standards within the industry.