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Do’s and Don’ts – paper shredding service.

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Security in Shredding Confidential Paper Shredding

When securely shredding your old paper data it is advisable to opt for a secure paper shredding service. Whether you are paper shredding Cork, Paper Shredding Galway or Paper shredding nationwide you should remember that a secure paper shredding service is best suited to save time, money and gives you peace of mind.

Onsite document destructionPaper Shredding Don’ts

  • Don’t be tricked into giving away confidential information. Don’t leave sensitive information lying around the office.
  • Don’t release your data to a general waste vendor unless they have independent certified credentials for their paper shredding service.
  • Make sure that it is only paper information that enters the paper shredding process, aerosol cans and batteries can cause a fire to occur during the paper shredding service and this is certainly something that you do not want to occur.
  • Do not remove paper clips and staples from the paper, a professional paper shredding service can handle these small items.
  • Do not always go with the cheapest option, Data Protection is such a serious topic today with fines of up to 20 million for data breaches, the cheapest service option may not have you compliant with the Law. In this case the risk cost associated with receiving the service far outweighs the savings you may make receiving the service.

Paper Shredding Do’s

  • Go through your paper files to double check what you are shredding when hiring a paper shredding service.
  • Make sure that you are receiving a paper shredding service that is certified for the European Standard EN 15713, this standard proves that the vendor has appropriate procedures in place to handle your paper data
  • Make sure that the paper shredding service vendor is certified for the shred sizes No.3 up to No.6 of EN 15713. Shredding service providers can receive certification for EN 15713 but not including the shred size certification means that they may not be destroying the paper beyond reconstruction. Please see table below detailing the shred sizes.

Shred-Size-Table

Paper shredding and data security is and on-going effort for all businesses and private individuals today. Data is here to stay and that means that the threats associated with it are here to stay too.

Stay safe and secure, the risk cost is well worth the effort for security.

For further information and on site paper shredding advise please contact one of our team at info@securityinshredding.com

BYOD (Bring Your Own Device) to Work

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BYOD policy

Is there a BYOD Policy in your Organisation?

Industrial paper shredding services that destroy confidential documents is a common practice for businesses and organisations. Data can be read on paper but also on electronic devices. We live in a world where there are more mobile devices than people in circulation and protecting this format of data must become common practice.

How well do you manage your policy? BYOD might be convenient for the employees but it brings additional risk of data breaches to the workplace.

BYOD refers to employees using their own smartphones, tablets, PCs, and other mobile devices, for work.

“The issue with BYOD is that it multiplies the number of networks, applications, and end points that company data may be accessed through.” If employees access their work emails via their smart phone the organisation still has a high risk of a data breach.

Therefore it is recommended that all size organisations become increasingly more pro-active regarding the use of BYOD to access work data.

Security in Shredding suggests the following guidelines to reduce the risk of data breaches:

  • Form a BYOD committee.
  • Create BYOD policies, such as limiting the amount of client information in emails, mandating a start-up password and inactivity time-out, and having data encryption.
  • Work with IT professionals to put security policies in place.
  • Work with HR professionals to educate employees about these policies.  “

There are more policies that can be incorporated that may better suit a companies needs for data security. As a result of putting these measures in place you are protecting the organisations sensitive data and you business.

Consulting with one of our data security experts at Security In Shredding. Data security is vital for our company to succeed and educating staff and clients on data security is paramount. Shredding confidential paper is just a part of our business, enquire about our media destruction service with one of our staff.

The Future Of Data Security

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Secure Paper Shredding Hard Drive Shredding WEEE Destruction

Document shredding service are a vital part of Data Protection. Shredding services in Ireland when a clear out shredding is needed. Offsite shredding services can be incorporated into everyday business to comply with Data Protection laws and improving Data Security.

Siliconrepublic an Irish based article site recently posted an interesting article regarding the future of Data security. Data Security is now more than ever vital for businesses to succeed. Technology has continuously improved and grown over the past number of years. The devices used has greatly helped smaller businesses compete with larger companies. With all this growth in technology aspects of the technology have being lost or information about it has become confusing and conflicting.

Data Security with technology will always be a continuous process. Between encryption, mobile devices and cyber warfare means that there will be no end to this process. Security experts can only protect against known breaches. Hackers have a small window of opportunity to work with.

Data Security Small Business

What does this mean for your business. For one, hiring a confidential shredding service that is also reputable and recognised by governing bodies. A shredding service must comply with Data Protection laws. A shredding service implemented within your business will ensure that you are protecting your data and improving data security.

Data Security is more than just electronic devices and digital data. Paper also contains data. Sensitive data in particular must be accessed and handled correctly. Who has access to this data and how this data is destroyed when no longer in use. A shredding service will handle these documents and devices and destroy them in a confidential and secure manor. ISO 9001:2008 is a good mark to look out for before hiring a shredding service for your business.

This type of data is what hackers and criminals try to achieve and will prey on human error to obtain this data. Dumpster diving will occur and if your documents are not shredded or only used a simple office shredder will not securely destroy data. Digital data can be accessed easily if the data is not encrypted or has not being wiped correctly. USB keys should be kept securely in your possession if they contain data. When shredding ask for the DIN level of shredding required to ensure secure data destruction.

Awareness to these methods is paramount to the success of your business and Data Security. If a data breach occurs then your business can be liable and receive a hefy penalty.

Read the full article here:

https://www.siliconrepublic.com/enterprise/2016/03/24/cybersecurity-future-of-security-hackers

Details for a confdential shredding service please visit:

https://www.securityinshredding.com/

Secure Paper Data Just As Important As Secure Digital Data

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confidential shredding

Secure Document Shredding is integral for businesses to succeed. Confidential shredding services are widely available in the Limerick, Dublin, Galway, Cork and Waterford areas across Ireland.

Protecting paper data just as important as protecting digital data

With a lot of emphasis on digital records and cyber security, we must remember not to forget that paper continues to be a major course of breaches in many organisations.

There are many breaches that don’t catch the news headlines but when investigations are conducted within the organisations it is discovered that the vast majority of data breaches occur from the mishandling and improper disposal of paper data in offices by staff.

How do you reduce & eliminate paper Data Breaches you may ask?

The answer is simple;

  • Limit the authorisation of personnel to restricted files
  • Store all restricted files in one central location
  • Install company policies and ensure compliance
  • Manage all out of date files securely and confidentially
  • Source a secure, professional, certified Data Destruction Service Provider
  • Conduct in house audits for non-compliance of Data Management Policies
  • Seek advice from a professional certified and recommended Data Destruction Service Provider

Security In Shredding has over 30+ years experience in the provision of specialist services. With this knowledge we ensure that all staff abide by these standards. It is imperative now more than ever that companies use a proper shredding service in Ireland. Companies that hold sensitive data can be held liable if data breaches occur without proper security measures in place.

Small office shredders do not offer the same data protection as our shredding units. In fact Security in Shredding in 2010 developed and introduced the first of its kind in the world, high volume confidential paper shredder that meet Shred No. 6 of EN 15713.

It is easy to maintain data security with a little bit of know how and using a reputable shredding service will ensure that your business details are maintained and destroyed securely.

If you require any information regarding reducing and eliminating the risk of a data breach in your organisation contact us or visit our site https://www.securityinshredding.com/

Methods Aimed To Prevent A Data Breach Within An Organisation

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secure data, data security, document destruction

Along with a onsite paper destruction service, businesses on-line and electronic data can be vulnerable to a data breach if not adequately protected.

A data breach can occur from a small genuine mistake to a significant planned breach. In this article we will discuss methods any Organisation can take to help prevent a data breach occurring and in turn minimise the risks of experiencing negative public image and damaging press.

  • Training: All employees that handle sensitive documents and/or have control over/access to sensitive digital data should be trained appropriately. All employees should be made aware of the applicable Data Protection Act principles both at an Irish level and a European Level.  External obligation through legislation is important for all employees to be informed of however internal policies must be drawn up and communicated to all staff members.
  • Risk Assessment: All Organisations should conduct a risk assessment of their IT systems which in turn will help them to identify security threats and improve upon potential weaknesses.
  • Penetration Protection: Up to date anti malware software should be used to detect potential damaging malware on employee work devices. Periodic reviews should be complete to ensure that firewalls will defend against malware.
  • Encryption: All data inclusive of static data on external storage devices and data in motion which is data being sent between two separate devices should be encrypted. Encryption If information or devices are stolen; thieves will not be able to access the sensitive information.
  • Monitoring: We advise that employees should physically protect both electronic devices and paper records in their possession that contains sensitive data. While a Clean Desk Policy can help, it is sometimes difficult for an Organisation to ensure that employees keep their desk clean.
  • Control Access: Different members of an Organisation will need to access sensitive information at different times. Employees at each level should only have access to information that is relevant and required to their job. A secure ID system should be implemented within your Organisation that will only allow specific employees access to specific information whether it be on a device or on a paper record.

Physical Safeguards: Limit physical access to facilities where Company IT is housed. All hard drives and e-media should be securely destroyed in line with EN 15713 through a Data Processing firm when they are being replaced and/or updated. All organisation should partner with a document destruction expert that provides secure onsite paper shredding Dublin and secure offsite paper shredding Dublin. These data processing firms should have the capability to securely destroy both physical data held in paper format and digital data held on old hard-drives and data cartridges.

For more information please Email us : info@securityinshredding.com

Dublin Paper Shredding – What to Keep and What to Shred

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confidential shredding, Confidential Shredding Dublin

A secure document shredding services are available in the Dublin area. On site paper destruction is available to meet to your shredding needs.

Irish Businesses are required to comply with many levels of legal procedures in order to operate. From protecting personal data such as confidential client and employee details right through to safeguarding sensitive company information in addition to abiding by individual sector regulations. Failure to comply at any level can incur severe criminal and damage a companies reputation.

It may be the end of the annual year or the end of an accounting Year but all Organisation need to go through their archives, office files and offsite storage files to decide upon what is legally required to be kept and what can be passed to go through their paper shredding Dublin service.

The best and most appropriate method for any Organisation to differentiate their material from that that can be shredded vs that that should not be shredded is to separate the material into its respective generation timelines.

When we mention respective generation timelines for sensitive paper we are talking about material that is generated in the following;

  • Daily generation
  • Monthly
  • Yearly
  • After seven years

Daily generation;

Most Organisations will have some form of paper that is generated on a daily basis. This is one of the highest risk sources of a data breach occurring within an Organisation as staff throughout your Organisation may leave waste paper into general recycling or any other place where fraudulent people may get access to it.

The daily generated material is not required for Organisations to satisfy tax requirements and it is normally not relevant for audit purposes and it is for this reason that daily generated paper should enter your Dublin paper shredding service immediately. Examples of this material would be memos, internal emails and CV’s.

Monthly generation;

On a monthly basis it is advisable for Organisations to reconcile all transactions and clear out any paper that may be building up within temporary storage solutions. One it has been confirmed that all of the documentation is no longer required for tax purposes it is advised that Companies should shred the material through a Dublin document shredding service. Examples of these documents would be Route plans, meeting agendas, performance targets, credit card details and bank transaction documents.

Yearly/Annual generation;

This is the material that is required to be kept for a minimum of one year. Materials such as unsuccessful CV candidates (unless there may be legal action). It is important to at all times be vigilant of what Revenue requires to be kept for tax purposes in addition to what your own business may need in terms of long term expenses and business activities.

Discard after seven years;

In Ireland Companies have a legal requirement to retain certain documents for up to seven years. Once these sensitive documents have reached their seven-year period a Company can choose to have the material destroyed. It is advisable that this task should be an annual task as you will be capable of maximising your accuracy in the destruction process, maximise your success within an audit situation, maximise your storage space, minimise your storage costs and eliminates the detrimental build-up of old documents.

Examples of these documents would be; Invoices, Accounting records, company transactions, tax payments, VAT records.

For further information, relating to document retentions please visit; https://www.revenue.ie/en/business/running/keeping-records-revenue-audit.html and/or visit www.securityinshredding.com/ and our compliance team will help you with your query.

Alternatively Email us at: info@securityinshredding.com

5 things to check when hiring a confidential shredding service

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Security in Shredding Data Protection Law

Industrial paper shredding is part of everyday business and looking for a professional onsite shredding service and/or offsite shredding service provider that offers:

  • An offsite destruction service that has a “Same day shred” policy and will not store your material prior to destroying it. Ensure that he vendor can provide onsite shredding services up to and including the different shred sizes of EN 15713
  • Ensure that the confidential shredding service vendor has certification for shred size No. 3 right up to shred No. 6 of EN 15713. This will illustrate that the vendor has the technology to securely destroy data beyond reconstruction.
  • Secure storage options for confidential data awaiting to be entered into the secure confidential shredding process, including locked security consoles
  • Modern shredding technologies that can quickly destroy large volumes of paper, achieving a particle shred that also have the functionality to allow the client to witness the destruction process if required.
  • A Certificate of destruction or preferably a Data Processing Certificate issued only by data processing firms.

For more information visit www.securityinshredding.com or email us at: info@securityinshredding.com

 

Protecting Environment Through Paper Shredding

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In our lives, we use paper extensively in one way or another to record data. This would mean that an increased number of trees would be cut for sufficing our needs which can prove damaging for our environment. For protecting the environment, government has framed laws for destruction of paper which have to be honored by the corporate houses and companies utilizing paper for official work. For complying with these laws, companies need to shred paper and documents they use, recycle and reuse them. Sticking to such an approach would reduce the need to cut trees for paper and thus protect our environment.

Documents and papers used in companies lose their relevance with time and they are no longer required and one option for getting rid of them is to insert them into general recycling streams. But this is not an effective solution and creates data breach hazards as more and more paper ends up in untrained and unaccountable hands. The other disadvantage of such an arrangement is that paper and documents used in a company contains highly sensitive information about the clients, customers and the company itself. If manipulative individuals gain access to them from a recycling stream, this can result in company’s secrets getting leaked to its competitors putting its survival at stake. Similarly the confidential customer information may get compromised resulting in identity theft and other damaging outcomes for the customers. To avoid such scenarios, documents need to be destructed in a safe and secure manner. A company can achieve this by hiring services of a Paper shredding Ireland Service which will not only destruct documents securely, but will also recycle them. So the company can use them again in the form of sanitary rolls and cardboard packaging.

A paper shredding service has security screened and trained men, equipment and transport facilities required for the secure destruction of paper. Such a service provides both on site as well as off site destruction facilities. For destroying papers on site, the service would bring its men and equipment to the company’s premises and destroying them there. Its personnel would maintain confidentiality and security of data and information contained in papers strictly as deeds of confidentiality are signed in order to carry out their operations. They have got the latest equipment which can shred vast amount of documents fast, efficiently and beyond reconstruction. Off site data destruction involves moving the documents away from the premises to some other place and destroying them there and recycling it. The paper shredding service would also provide an auditing facility, so the company can remain assured about confidentiality being implemented during the destruction process. If you as a company owner or representative want your data to be destructed safely, properly and efficiently for protecting your important information contained in the documents, you should hire a reputed and reliable document destruction service. By getting your paper destructed and recycled from the service you will not only be able to save your costs, but can also protect your company’s reputation as your sensitive data would not be falling into wrong hands.

Employ A Shredding Service For Data Destruction

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The technological advancements have benefited people all over the world. Now they have easy access to a wide variety of information present in their computers as well as documents that are no longer needed. Businesses have also gained from such advancements as they can store and process valuable data and information from their clients and customers on their systems for providing them useful services and create value and money out of them. But such gains come at a cost. As businesses and people use data in electronic and paper form, the data loses relevance with time due to people changing their houses, adding more members to their family, changing their mobile phone, receiving a driving license, qualifications, etc.

As this data is no longer required, it needs to be disposed of correctly and appropriately. As a result of not destroying the data appropriately the data contained within a hardware or paper documents can end up in a landfill which damages the environment and your company’s image. Moreover sensitive data lying in landfills may fall into the hands of people with ill intent who can compromise security of the individuals featuring in the data. Should this happen, this can damage the reputation and business of the concerned service provider that has used this data for providing its services. So the solution lies in the destruction of the data in a proper, secure and environmentally friendly way.

If your business wants to destruct sensitive client and customer data in a safe and reliable manner, it should seek help from a reputable on site mobile Paper Shredding Ireland Service. Such a company would employ a proper methodology and latest equipment’s for collecting, transporting and destructing the data contained in materials and then recycles these materials in line with the European Waste Hierarchy. It will perform this in a confidential manner, so there is no unauthorized access or manipulation of data. By using the modern machines, the service would efficiently destroy and recycle paper and hardware containing data and information. Such a service is known to offer WEEE, cardboard and plastic recycling to compliment the secure data destruction and ensure compliance with Data Protection Legislation.

For destroying the data contained in paper and other forms that your business no longer needs, you can hire a reliable document destruction service. By properly, efficiently and confidentially destructing your data and recycling it, the service will not only protect the environment but would also protect your business’s reputation by ensuring your customers’ sensitive data does not fall into the wrong hands.

Why We Should Outsource Paper Shredding Services

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Getting your confidential papers shredded by a professional shredding company is always a good way to protect the company’s confidential & sensitive information from being leaked out. It not only reduces the chances of identity theft & hijacking but also has a great environmental impact. The need for confidential documents shredding has become today’s indispensable requirement so as to keep their important confidential documents safe and secure. Deploying a paper shredding machine at office is effective if the documents are not of high confidentiality but when it comes to secured & legal written documents then there you need the help of professional document shredding service provider company. There are many paper shredding companies but the most reliable one is security in shredding. The company provides paper shredding services in Ireland and the cork area as well. The cork security shredding services are both onsite & offsite paper shredding services.

Let’s have a look as to why we should outsource a paper shredding service providing company:

  1. Security: With professional shredders & security screened staff, paper shredding company in Ireland, ensures secured destruction of the documents onsite as well as offsite. In case of offsite document shredding services, the ‘Same Day Shred’ policy provides the clients with satisfaction that their confidential documents are destroyed the same day as collection. Also, the Certificates of Destruction and Recycling provided by the shredding company to the client ensures full guarantee and traceability of their material in order to satisfy and audit situation.

  1. Cost Effective: Hiring a professional document shredding company is much more cost effective than deploying a shredding setup in house at the office. As with a professional shredding expert, the client does not have to get involved in the shredding process and this saves his time which can be utilized in other productive activities in the cork area.

  1. Time Saving: Cutting and ripping documents manually consumes a lot of time and does not assure effective and secure destruction. It can be easily reconstructed also. Whereas, Shredding documents is a quick and easy way to dispose off papers which are no longer required.

So, it is always advisable to have a professional shredding service provider.