A secure document shredding policy is integral to any business and protecting customer data is legislative. The Data Protection Commissioner implements the provisions of EU Directive 95/46. Not only are these regulations that require businesses to shred documents securely, but it is also part of running a business and maintaining a positive business reputation.
Why Businesses Need To Securely Destroy Documents?
Every day, companies create paper documents and these documents require shredding. Practically any document that contains data and especially sensitive data needs to be shredded. In particular data containing the following would be regarded as sensitive data:
- Person’s Name
- contact information
- Account Details
- Credit Card Details
- Budget Reports
- Medical Reports
- Payroll information
- Legal contracts
- Receipt Information
This is a snippet of what data to shred any and all documents should be securely destroyed by a secure document shredding service.
How This Data Can Be Used Against You?
Not only is forgery and fraud a major issue but also there is of course the potential for bad publicity, loss of customers and lawsuits to name but a few of the dangers. Identity theft is a common issue with data breaches. Criminals will use this data to either make purchases or obtain more data under the pretence of your name.
It is important that all businesses shred or destroy certain sensitive documents. Law enforcement, legal industries, government agencies, banks, health care providers, insurance providers, financial brokers, and real estate are just a few industries where managing paperwork is crucial.
How To Manage Business Documents Safely & Effectively?
A detailed security policy for every type of document your business handles is essential and employees need to know these policies before starting work.
What are the shredding requirements for the various document types that your company frequently uses? What are employees allowed to photocopy? Incorporating a reputable Confidential Shredding Company that has a good track record. While also training employees about the correct method of destroying sensitive documents and ensuring correct secure policies about how long to hold and when to destroy documents. Access to company records should be controlled and restricted to a small number of trusted individuals and there should be rules relating to access of these records. A notification or logging system can also be in place to account for what and where data is being used.
At Security In Shredding we operate throughout Ireland and frequently do business in areas of Dublin, Galway, Limerick, Cork and Waterford areas.
For a more information on Shredding confidential paper Services & data destruction service, please visit: www.securityinshredding.com
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