The two main reasons why Organisations need to protect their data through hiring shredding companies Ireland or establishing security protocols are;
Reputation & Legislation both of which effect the financials of any given Organisation.
All companies inclusive of Shredding companies Ireland need to have some best practices in place to protect their sensitive data.
Historically legislation has varied from region to region within the EU which meant for example; a company receiving confidential shredding limerick may not be subject to the same fines, penalties and procedures as an Organisation receiving confidential shredding Paris.
With the new General Data Protection Regulation coming into effect the legislation will be harmonised across Europe. In 2018-2019 Organisations who experience a data breach through failing to have off site document shredding services in place will receive fines that will be subject to the same criteria as another Organisation may be in another region within Europe.
Below is a small list of;
Ten Top Tips for protecting sensitive data within your Organisation;
- Ensure that all passwords are encrypted in nature. Do not have passwords easy to remember and introduce an encrypted method for password production.
- Protect against new malware. Constantly update your software to protect your Companies sensitive information. New malware is being released all the time so you need to be up to date to be protected.
- Eliminate USB Key memory drives. When possible Organisations should have a USB ban as it could lead to data being lost from your Company.
- Education, knowledge is power. Organisations are advised to run education courses for staff with specific responsibility for Data Protection.
- Be ready for disaster. Create a plan of action to follow in the case of a data breach. Fast and effective procedures for disaster reaction can make a significant difference to legal ramifications & your corporate reputation.
- Have reward systems vs penalty systems in place for staff. In an event of a data breach the key thing to take away is “what have we learned from this?” vs how will I punish the given employee.
- Be lenient with employee internet rules;
- A lock down scenario is not advised as studies have shown that it increases the likelihood of staff working around these sanctions while also putting your Organisation’s information at risk. Speak with staff, find out what they want and plan the best method of granting it to them.
- Establish a remote wipe facility;
- Leaving and losing mobile devices containing sensitive data is a growing concern for Organisations today. It is advised that you should encrypt all data on these devices and have a remote wiping facility.
- All confidential Information needs to be Encrypted.
- Do not make it easy for people to get access to information.
- Inclusion of staff. Include staff in all data protection control implementation. Do not depend on general information streams to effectively communicate the new rules and procedures in place, make specific meetings with the specific departments to effectively communicate your message.
For further information upon how to protect your Organisation from Data loss please contact one of the Security in Shredding Team.